Engineering Technical Coordinator

Job Introduction

Do you have administration experience? Are you looking to expand your knowledge and working alongside a facilities management team? If yes, then this could be the role for you!!!

We have a new role that has come available as an Engineering Technical Coordinator, based at our Shell site in Aberdeen. As the Engineering Technical Coordinator, you will provide an efficient, effective and professional administrative support service to the hard services team on the Shell Account. This is a key role supporting a hard services management team interfacing directly with service managers and clients in addition to exposure to confidential information which will require considerable use of judgement, discretion, tact and diplomacy.

Sodexo’s Energy & Resources team serves clients across specialist industries: oil & gas; mining and engineering; construction plus other energy sectors.

We have a dedicated team of 2,000 employees working at over 80 sites in the UK & Ireland region - often in isolated locations both on and offshore.

Onshore and offshore operations are coordinated from our Energy & Resources segment headquarters in Aberdeen, Scotland.

Click here to find our more about careers with Energy & Resources and check out this video all about life at Sodexo:

Role Responsibility

• Coordinating, assigning, updating and closing of reactive tasks on Planon.
• Updating and closing of PPM tasks on Planon.
• Liaising with both internal and external resources.
• Providing support to hard services management.
• Responsible for managing payroll system (UDC), ensuring overtime sheets are processed on-time and management authorisation of any pay variances is adhered to prior to the final submission.
• Producing and updating Excel spread sheets, managing databases and document management systems.
• Using SAP software to raise purchase orders and managing the transaction process. Goods receipt once delivery note/approval has been received.
• Dealing with invoice enquiries from Sodexo finance and invoice emails from Baseware.
• Updating end of month documents (Sodexo and Shell).

The Ideal Candidate

• Previous administration experience essential.
• Proficient with Microsoft office applications.
• Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail.
• An understanding of the requirements and implications of working for a facilities management team.
• Ability to work both independently and as part of a team.
• Demonstrates discretion and ability to deal with confidential issues.

Package Description

Up to £25,000 depending on experience

Fixed term - 6 months

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.