FM Administrator Assistant

FM Administrative Assistant

HMP Forest Bank | Sodexo Justice Services

Are you organised, switched‑on and good under pressure? We’re looking for an FM Administrative Assistant to keep our Maintenance Department running smoothly at HMP Forest Bank.

What you’ll do

• Be the admin backbone of the Maintenance team
• Manage diaries, compliance records, training logs and contractor paperwork
• Raise purchase orders and e‑permits (SAP & CAFM/Maximo)
• Book contractors, visitors and deliveries
• Support engineers, supervisors and managers daily
• Keep everything accurate, compliant and on time

What you’ll need

• Strong Word & Excel skills
• Brilliant organisation and attention to detail
• Confidence juggling tasks in a busy environment
• Great communication skills and a team‑player attitude
• Experience in admin, compliance or FM (ideal, not essential)

Why this role?

• Varied, hands‑on admin role — no two days the same
• Key part of a professional FM team
• Real responsibility and visibility
• Opportunity to build FM and systems experience

If you like being relied on, keeping things on track and making a real difference behind the scenes — this one’s for you.

HMP Forest Bank serves the courts of Greater Manchester and maintains strong community links with a clear focus on resettlement. We provide quality‑of‑life services that support people to make positive changes, offering education, training and work‑ready skills to everyone in custody. Our support continues after release through partnerships that help individuals maintain recovery and lead law‑abiding lives. The prison includes 16 residential units, plus a healthcare centre, gym, library, workshops, visits hall, chaplaincy and kitchen.

Sodexo has a culture built on three hallmarks: Be Positive, Be Courageous and Be the Difference. We encourage people to be positive by creating hope and respect in every interaction, to be courageous by safely challenging behaviours that don’t support a positive environment, and to be the difference by taking actions that improve outcomes for those we support.

By living these hallmarks each day, you help build routines, rituals and behaviours that show what good looks like. You recognise and encourage the right actions, and you lead with intention - knowing every moment of connection counts.

About The Company

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

File Downloads

• UK Rewards and Benefits Guide.pdf