Data & Systems Manager
Be part of something greater.
- Job reference: SDX/TP/1750232/157014
- Location: Belfast
- Job type: Full Time - 40 hours per week
- Salary: Competitive salary, plus Sodexo Benefits
- Closing date: 15 May 2026
About the role
Hours:
40 hours per week (08:30-17:00)
Salary:
Competitive + Sodexo Benefits
About the Role
We are looking for a driven and detail-focused Data & Systems Manager to join our team at i2020 in Belfast, supporting the delivery of a high-profile government facilities management contract.
This role is central to ensuring the accuracy, integrity and performance of all data and digital systems used across a complex, multi-site estate. You will lead on CAFM systems, asset data, compliance reporting and sustainability data, ensuring all information is secure, audit-ready and aligned with government and ISO standards.
Working closely with senior leaders across Assets, SHEQ, Sustainability and ICT, you will help drive a data-led, high-performing FM service.
Key Responsibilities
Data Governance & Systems Leadership
- Lead governance and assurance of all FM data across the contract
- Ensure systems support statutory, mandatory and operational compliance
- Maintain structured data aligned with asset hierarchy (Levels 1–5)
- Ensure alignment with ISO 9001, 14001, 45001 and 50001 standards
- Provide expert advice to senior stakeholders and the Client
- Maintain accurate, validated and audit-ready data at all times
CAFM System Management
- Manage, configure and optimise CAFM system performance
- Ensure accurate recording of:
- Planned Preventative Maintenance (PPM)
- Reactive maintenance
- Statutory compliance tasks
- Asset lifecycle data
- Contractor performance
- Environmental and energy data
- Ensure workflows support NEC4 requirements including reporting and early warnings
Asset Register & Documentation
- Maintain a compliant and accurate Asset Register
- Ensure asset data aligns with required hierarchy and standards
- Oversee log books and maintenance documentation (CIBSE TM31 aligned)
- Ensure timely updates, reporting and completion of missing records
Compliance & Performance Data
- Align PPM data with SFG20 or agreed standards
- Support development of the 10-year PPM Plan
- Maintain compliance plans and audit evidence
- Track and report:
- Missed or late inspections
- Non-compliance issues
- Outstanding and remedial works
Sustainability & Environmental Data
- Support carbon and ESG reporting (Scopes 1, 2 and relevant Scope 3)
- Ensure accuracy of energy, water and waste data
- Support ISO 14001 and ISO 50001 compliance
- Contribute to sustainability dashboards and reporting
Reporting & Analytics
- Produce monthly performance dashboards
- Provide data insights to support decision-making and risk management
- Support NEC4, client and statutory reporting requirements
Cyber Security & Data Protection
- Ensure compliance with government security and data protection standards
- Work with ICT to manage system access and resilience
- Maintain backup, disaster recovery and business continuity processes
Stakeholder Engagement
- Collaborate with teams across Assets, SHEQ, Sustainability, ICT and Commercial
- Provide training and support to system users
- Lead continuous improvement and digital transformation initiatives
About You
Qualifications
- Degree (Level 5/6) in Data Management, Information Systems, FM, Engineering, Sustainability or similar
- Professional memberships (IWFM, IEMA, BCS) desirable
- Understanding of ISO standards and government data security requirements
Experience
- Experience in data management, CAFM or FM systems
- Background in property, FM, compliance or sustainability data
- Experience managing asset registers and PPM data
- Strong reporting and dashboard development skills (Power BI preferred)
- Experience supporting audits and compliance processes
- NEC3/NEC4 experience desirable
Skills
- Strong analytical and data governance skills
- Excellent attention to detail
- Strong communication and stakeholder engagement
- Ability to manage complex datasets and reporting cycles
- Collaborative and solutions-focused approach
What You’ll Deliver
- Accurate, reliable and audit-ready data across all systems
- Optimised CAFM performance supporting operational delivery
- A structured and compliant Asset Register
- Assured statutory and operational compliance data
- High-quality reporting aligned with NEC4 and client requirements
What we offer
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:
- Mental health & wellbeing support
- Employee Assistance Programme for personal, legal, and financial advice
- 24/7 virtual GP & lifestyle rewards
- Discounts for you & family
- Financial tools & retirement plan
- Cycle to Work & Paid volunteering day
Ready to be part ofsomething greater? Apply today!
Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications
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KEY BENEFITS
-
Advice and guidance
Get help with legal, financial, personal or work issues whenever you need it. -
Pension Plan
Save effectively for your future when you join the Sodexo Pension Plan. -
Wellbeing support
Unlimited access to online support for your mental health, 24/7. -
Generous leave
For holidays, care needs or major life events, we’ll help you rest and recharge. -
Discounts and savings
Enjoy great deals from leading retailers and use our Bike to Work scheme -
Virtual GP
24-hour access to video or phone consultations for you and your family.
Diversity, Equity and Inclusion
At our company, we believe in fostering a diverse and inclusive workplace where everyone has the opportunity to thrive. Roles at Sodexo are designed to empower individuals from all backgrounds. We are committed to creating an environment that values equity and supports the growth of all employees, ensuring that everyone can contribute to and benefit from our collective success.
Social Impact
Ever since we started, we’ve had a clear purpose – to do some good in our communities through helping people. Today, that purpose is still a huge part of who we are. And every one of our colleagues helps that happen.
We’re committed to volunteering our time, resources, skills and knowledge – more than 50% of colleagues contribute to thousands of volunteer hours every year. And our Charitable Foundation has now donated over £9 million to charities and good causes across the country.
Belfast, Not specified
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