Administrator - Allocations and Purposeful Activity

Administrator - Allocations and Purposeful Activity

HMP Peterborough

£26,227.50 per annum

37.5 hours per week (Monday to Thursday 08:00-17:00, Friday 08:00-12:30)

Are you organised, proactive and confident working in a fast-paced environment? Do you have strong administration skills and enjoy working as part of a team?

We are looking for a General Administrator to join our Allocations team at HMP Peterborough, supporting the safe, efficient and effective allocation of prisoners into suitable education and employment opportunities.

About HMP Peterborough

HMP Peterborough is the UK’s first purpose-built prison to house both men and women on the same site. With high levels of physical security, it provides needs-led personal development services tailored to both populations.

As a resettlement-focused establishment, HMP Peterborough offers a wide range of educational, vocational and behavioural programmes, alongside workshops, accredited training and employment opportunities that help build practical skills for release.

The site also includes dedicated healthcare, family services and faith facilities, supporting the wider wellbeing of those within the establishment.

About the Role

As a General Administrator within the Allocations team, you will provide a range of administrative support to help ensure the smooth running of the department and the wider prison.

The Allocations team is responsible for using multiple sources of information to place prisoners into suitable education and employment opportunities. Working in a busy environment, you will help ensure these opportunities are fulfilled efficiently and safely.

Key responsibilities

• Maintain accurate digital records and documentation.
• Use IT systems to safely and efficiently allocate prisoners into education and employment.
• Update record systems accurately and securely.
• Support the production of management information and regular reports.
• Use spreadsheets and data to identify trends and patterns.
• Use prisoner risk assessments and other relevant information to support appropriate allocations.
• Proactively use available information to ensure education and employment opportunities are fulfilled across the prison.
• Take and produce minutes of meetings when required.
• Work closely and co-operate with colleagues across the prison to support its safe and smooth running.
• Build effective relationships with key internal and external stakeholders.
• Provide administrative cover for other areas when required.
• Complete general administrative duties as required by the Allocations Manager.

About You

We’re looking for someone who is organised, reliable and able to manage competing priorities in a busy working environment.

• Experience working in a fast-paced environment.
• Experience working under pressure and to deadlines.
• The ability to manage competing work priorities.
• Confidence using relevant IT applications, including Microsoft Teams and Excel.
• The ability to use multiple sources of information proactively.
• Strong attention to detail and a commitment to maintaining accurate records.
• Excellent planning and organisational skills.
• The ability to work effectively with others.
• Resilience and a results-oriented approach.
• A commitment to continuous improvement.

Desirable experience

It would be advantageous if you have:

• A background in education administration or a custodial environment.
• Knowledge of the English legal system.
• Knowledge of prison regimes.
• Knowledge of educational or custodial administration processes.
• A background in careers, education or a custodial environment.

Why Join Sodexo?

Working with Sodexo is more than a job; it’s a chance to be part of something greater

You’ll belong to a company and team that values you for you. You’ll act with purpose and have an impact through your everyday actions, while having the opportunity to thrive in your own way.

We also offer 20+ Sodexo benefits, including:

• Sodexo retirement plan.
• Discounts with over 1,900 brands when shopping online.
• Gym discounts to help maintain a healthy lifestyle.
• A confidential 24/7 Employee Assistance Programme, providing independent support when life presents challenges, including emotional support, legal advice and financial advice.

For further details regarding our Sodexo benefits, please see the attached benefits information.

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all.

As the global leader in services that improve Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We’re committed to building a workplace for the future. We believe in equal opportunities and celebrate diversity.

We’re an inclusive workplace where everyone is welcome, everyone can be natural, and everyone can be the best version of themselves. We recognise that diversity and inclusion is an ongoing journey, and we welcome applications from candidates from underrepresented backgrounds.

Disability Confident

We’re a Disability Confident Leader employer.

We’re committed to changing attitudes towards disability and ensuring disabled people have the opportunity to fulfil their aspirations.

We operate a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the role.

Ready to Be Part of Something Greater?

If you’re an organised and motivated administrator who wants to make a meaningful contribution within HMP Peterborough, we’d love to hear from you.

Apply today and become part of the Sodexo team

File Downloads

• UK Rewards and Benefits Guide.pdf
• Allocations Administrator JD.pdf