Technical Administrator

Job Introduction

Job Description

• Job Title: Technical Administrator
• Location: Royal Stoke Hospital
• £26,500 Salary
• Holidays
• 40 Hours / Monday to Friday / 7:30am till 4pm 
• Blue light card 

Job Introduction 

We are looking for a proactive and detail-driven Technical Administrator to provide essential administrative andcompliance support to our engineering department at Royal Stoke Hospital. The role will ensure that all engineering records,systems, and documentation remain accurate, current, and compliant withcontractual and statutory requirements. Join Sodexo and be part of somethinggreater. You belong in a team where you can act with purpose and thrive in yourway. 

What You'll Do:

• Support HR processes by recording and preparing documentation for processing, maintaining accurate records at all times.
• Manage and review engineering jobs using the CAFM system, ensuring all job sheets and permits are accurately completed and logged.
• Coordinate and track all permit requests, capturing recharge information and AP time for variations, Trust works, HCP, Lifecycle, and Lend Lease defects.
• Act as the key liaison between operations and suppliers, ensuring availability, resolving queries, and maintaining clear communication channels.
• Produce and collate contractual documentation and reports, ensuring costs are accurately apportioned and submissions meet required deadlines.
• Monitor subcontractor reporting systems, control annual reviews of compliance and training records, and manage the AP/CP register.
• Provide professional administrative and compliance support across the Hard FM team, including audit preparation, meeting minutes, and uniform/PPE management.
• Promote compliance and safety by supporting Health & Safety initiatives, maintaining strong communication with Trust managers, and ensuring all systems (CAFM, SharePoint, subcontractor portals) are kept up to date.

What You Bring:

• Proven experience in a similar administrative or compliance role.
• Self-motivated, adaptable, and able to work under pressure.
• Strong problem-solving, communication, and organisational skills.
• Good computer literacy, ideally with SharePoint or CAFM experience.
• Solid understanding of Health & Safety at Work regulations.
• NVQ Level 3 in Administration or equivalent qualification.
• Good numeracy and attention to detail.
• Willing to attend training and support continuous improvement.

What we offer:

Working with Sodexo is more than a job; it’s a chanceto be part of something greater. You’ll belong in a company and team that values youfor you; you’ll act with purpose and have an impact through your everydayactions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources,rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment 
• Competitive compensation 
• Full training and full protective uniform supplied.

Ready to be part of something greater? Applytoday! Career progression for the caring profession.

Sodexo reserves the rightto close this advertisement early if we are in receipt of a high volume ofapplications.

About Sodexo 

At Sodexo, our purpose is to create a better every dayfor everyone to build a better life for all. As the global leader in services thatimprove the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food andFM Services, Benefits & Rewards Services and Personal & Home Services. 

We are committed to being an inclusive employer. Weare a forces friendly employer. We welcome and encourage applications from peoplewith a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with ourEmployee Networks such as Pride, Sodexo Parents & Carers, SodexoDisability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed tochanging attitudes towards disability, and making sure disabled people have thechance to fulfil their aspirations. We run a DisabilityConfident interview scheme for candidates with disabilities who meet theminimum selection criteria for the job.

Click here toread more about what we do to promote an inclusive culture.

Sodexo Disability, Ability network, So Together,Generations and Origins.