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Site Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

To develop, grow and retain Sodexo business through supporting the operational team with full administrational support by assisting the management in the compliance of administration in relation to Safeguarding procedures with a key focus on process. The Administrator is responsible for the day-to-day administration processes and company updates, the role is key to ensuring company processes and policies are followed and compliantly within their location to a high standard.

The administrator must possess strong organizational skills with the ability to work as part of a team. The

job is multi-faceted but the primary role is to support team/clients efficiently whilst giving support to the Management team on a day to day basis. 

Role Responsibility

  • Attend all departmental meetings as requested and Company Training Courses.
  • Provide admin support as required to include; Photocopying, filing, SAP, IMS, Process of VO’s, PO’s and invoicing.
  • Central point for Hard Services Admin support for ESM, Engineers & staff on site.
  • Client facing & support for raising of day to day activities inc but not limited to reactive, planned & minor works. 
  • Sub-Contractor liaison and point of contact for day to day activities.
  • Financial support for monthly reporting, cost control & spend.
  • Support of payroll, Kronos (Staff timekeeping and management)
  • Soft service admin support where necessary.
  • Answering Telephones and recording messages & Helpdesk support.
  • Logging of information onto spread sheets and producing reports.
  • Processing and preparation of quotes, invoices, etc
  • Purchasing of goods and receipts in line with the Sodexo Supply Chain Solution
  • PPE store management and process
  • Chemical ordering process for site
  • Client billing process each month for billing and record keeping

The Ideal Candidate

Organisational skills

Team Player

Package Description

Great opportunity to work within the team on all aspects of the site  business admin


Employee discounts associated with large organisation

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.



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