PA/Sales Administrator (Sales Director and Project Manager)

Job Introduction

As an accomplished PA/Team Administrator you will provide PA support to the CSIFM Sales Director and provide an efficient, effective and professional Poject Management across all bids being tendered by the CSIFM Sales team.

This autonomous role will have a lot of focus on managing a busy inbox and calendar, arranging travel and accomodation, conference calls, typing up minutes and notes from meetings - cascading communications to the team(s).

Role Responsibility

• Organising travel & accommodation arrangements for the sales team within CS IFM
• Organising and managing the diary of the Sales Director
• Completing as required any correspondence, reports and presentations ensuring the work is accurate.
• Attending meetings and taking minutes of relevant meetings and distributing as required
• Providing administration support through emails and correspondence to clients where required
• Establishing effective project governance, processes and systems to be utilised throughout project
• Defining and engaging cross functional project teams
• Project planning, including ensuring the production of the detailed project plan
• Tracking progress of projects against time frames and ensuring timely completion of projects
• Facilitating the overall cross-functional project team
• Monitoring and advising upon project finances
• Managing the flow of project information between the team, through regular meetings and written communications
• Knowledge management - Ensuring key information and learnings generated from each project is fed back to the team and information is held centrally for reference and benefit of the team
• Process improvement - Identifying and acting upon ways to improve internal systems and processes
• Administering reporting for the Sales Director on team performance measures on an agreed basis

The Ideal Candidate

Essential

• Proven experience in a support role - Director and team levels
• Ability to work as part of a team, but equally happy to work alone in an autonomous role
• Ability to plan events/meetings
• Experience of working with limited supervision
• Strong interactive communication skills with the ability to explain information to a broad audience, regardless of level and background
• Ability to build effective working relationships
• Cultural awareness, in particular as we continue to work with European colleagues and clients
• Results orientated with a proven track record of delivering against targets/objectives
• Ability to problem solve and over come obstacles in a constructive way
• Excellent IT skills including the ability to use MS Office in particular Powerpoint and programmes, and specialist data bases.
• Good standard of education required including Maths, English & IT

Desirable

• Degree educated, 2:1 or above
• An interest or some experience of business development and project management
• Experience of working with/supporting a remote team
• Experience of a multi site business within a facilities management environment, with knowledge of hard services

Package Description

Band A

£Competitive

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business