Hospitality Administrator

Job Introduction

As a Hospitality Administrator at Sodexo in Wellington College, Crowthorne, Berkshire RG45 7PU. You will provide comprehensive administrative support to the Hospitality team at Wellington College, ensuring the smooth coordination of hospitality services and events. 

The role supports compliance, planning, communication and operational delivery, contributing to the efficient running of the department and enhancing the client and customer experience.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

What you’ll do:

• Provide administrative support for hospitality bookings, event planning and service delivery
• Maintain and update hospitality documentation including function sheets, service schedules etc using information from the Events Booking System and Catering Request email
• Liaise with internal departments and external suppliers to coordinate logistics and resources
• Communicate and liaise with Executive Chef on all function updates
• Support the Head of Hospitality with diary management, meeting coordination and reporting
• Attend daily huddle meeting and communicate events for today and tomorrow
• Maintain accurate records for compliance including health and safety, food safety and safeguarding
• Prepare team communications and support the completion of training modules
• Assist with onboarding of hospitality staff and support training activities where required.
• Respond to internal and external queries professionally and promptly
• Support the maintenance of hospitality notice boards and communication channels
• Attend meetings and training sessions as required
• Support the planning and execution of events through effective documentation and communication

What you bring:

Essential

• Good standard of English language, literacy and numeracy
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• Ability to work independently and as part of a team
• Previous experience in administration or hospitality support
• Understanding of event coordination and hospitality operations
• Experience working in a school, hotel or leisure environment

Desirable

• Knowledge of food safety and allergen management
• Experience with hospitality booking systems or scheduling tools
• First Aid and /or Safeguarding Training
• Experience supporting compliance and audit processes

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment
• Competitive compensation
• Full training and full protective uniform supplied

Ready to be part of something greater? Apply today!

Sodexo and our Clients are committed to safeguarding and promoting the welfare of children. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (UK) and / or Disclosure Scotland (Scotland)

*Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Package Description

“Big roles, big impact - join us in making a big difference”

• £13.37 per hour
• 30 hours per week
• Working: Monday-Friday (9am - 3pm)
• Equated Pay: 41 weeks per year (term time plus)
• Access to Crowthorne train station, free onsite parking, uniform provided, meals on duty

Check your local transport links here: Plan Your Journey | Traveline

**Equated pay (sometimes known as spread-over pay) is a method of paying you for your contracted hours, working weeks and holiday pay spread over 12 months instead of just receiving pay during the months that you work and none during the school closures/non-working weeks. This means that you get paid equal amounts of pay every month. Further information will be supplied at interview stage.**

About the Company

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.