Facilities Team Lead

Job Introduction

• Responsible for the condition of the assets, infrastructure, and fabric of the built environment in both GMP and Non GMP locations at site 

• Ensure that all planned maintenance requirements are set up in the Computerized Maintenance Management System 

• Work hand in hand with Helpdesk and CMMS planner to optimize service delivery 

• Formal documented meetings with sub- contractors on an agreed frequency to review performance 

• Responsible for the day-to-day operational compliance of the maintenance team, allocation of corrective and reactive tasks in conjunction with Helpdesk Team 

• Ensure Risk Assessments & Method Statements are up to date and that all staff are trained.  

• Generate quotations and purchase orders for planned and reactive work and maintain tracker for ad hoc costs 

• POC for the client for all BFM activities in your buildings  

• Advocate and develop a positive health and safety environment onsite 

• Manage all accidents and unsafe conditions/incidents and advise the remedial action to be taken to prevent a reoccurrence. 

• Communicate in a timely manner  

• Manage and report on site safety metrics Good Saves, Incidents for the team 

• Perform safety walks with team members  

• Generating permits, countersigning permits, oversight of workmanship from staff and sub-contractors 

• Generate weekly/monthly dashboard reports for the areas under your remit 

• Maintain training records in line with site ITP and PLS systems for you and your team 

• Prepare and report annually on training requirements and refresher programs for your direct reports to ensure funding is set aside 

• Assist in the timely response to audit recommendations, following discussions with stakeholders  

• Continuously review operations to remove NVA activities  

• Organize monthly staff meetings and capture meeting minutes/actions 

• Carry out annual personal performance reviews with your direct reports ensure all staff have SMART goals and objectives 

• There is an on-call Rota, the role requires your participation in that Rota. On occasion that may require (paid) attendance to site outside of regular hours. 

• Responsible for the condition of the assets, infrastructure, and fabric of the built environment in both GMP and Non GMP locations at site 

• Ensure that all planned maintenance requirements are set up in the Computerized Maintenance Management System 

• Work hand in hand with Helpdesk and CMMS planner to optimize service delivery 

• Formal documented meetings with sub- contractors on an agreed frequency to review performance 

• Responsible for the day-to-day operational compliance of the maintenance team, allocation of corrective and reactive tasks in conjunction with Helpdesk Team 

• Ensure Risk Assessments & Method Statements are up to date and that all staff are trained.  

• Generate quotations and purchase orders for planned and reactive work and maintain tracker for ad hoc costs 

• POC for the client for all BFM activities in your buildings  

• Advocate and develop a positive health and safety environment onsite 

• Manage all accidents and unsafe conditions/incidents and advise the remedial action to be taken to prevent a reoccurrence. 

• Communicate in a timely manner  

• Manage and report on site safety metrics Good Saves, Incidents for the team 

• Perform safety walks with team members  

• Generating permits, countersigning permits, oversight of workmanship from staff and sub-contractors 

• Generate weekly/monthly dashboard reports for the areas under your remit 

• Maintain training records in line with site ITP and PLS systems for you and your team 

• Prepare and report annually on training requirements and refresher programs for your direct reports to ensure funding is set aside 

• Assist in the timely response to audit recommendations, following discussions with stakeholders  

• Continuously review operations to remove NVA activities  

• Organize monthly staff meetings and capture meeting minutes/actions 

• Carry out annual personal performance reviews with your direct reports ensure all staff have SMART goals and objectives 

• There is an on-call Rota, the role requires your participation in that Rota. On occasion that may require (paid) attendance to site outside of regular hours. 

Role Responsibility

• Experience in the Pharmaceutical industry is desirable, however training will be given  

• Shows creativity and courage in exploring new approaches to BFM Services 

• Ability to empower and motivate others 

• Open to feedback, responds to coaching and is a skilled learner  

• Excellent organizational skills 

• High Sense of Responsibility and Accountability 

• Strong leadership, communication (written and oral) and interpersonal skills 

• A driver in terms of defining and transforming culture within the organization to meet business challenges 

• Self-motivated and results oriented 

• Ability to priorities own work with excellent capability to multitask 

• Excellent attention to detail 

• Encourages and supports collaboration across internal and external departments 

• Delivers results, strives for continuous improvement. Achieves high performance expectations, is accountable and has a keen sense of priority and urgency. 

• Demonstrated use of initiative and be self-motivating 

• Ability to resolve problems in a safe and timely manner 

• Excellent customer service skills 

The Ideal Candidate

• Engineering / Facilities Qualification to level 7 or above 

• Experience in similar role 

• Experience preferably in a multinational corporate environment 

• Demonstrated people and organizational leadership skills 

• Fluent English (oral and written) 

Package Description

• Monday to Friday 9am to 5.30pm (Fri 4.30pm) 

• 39 hours per week   

• Depending on experience, up to €50,000 + Benefits 

• Training provided  

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process