FM Admin Co-ordinator

Job Introduction

Facilities Administration Coordinator

 Location: Belmullet, Co. Mayo
 Salary: €19.00 - €24.00 per hour 
 Contract: 2-Year FTC

About the Role
 We are seeking an organised and proactive Facilities Administration Coordinator to join our team at the Vermilion site in Co. Mayo. This role is essential to ensuring the smooth running of our facilities operations, supporting the General Services Manager and wider FM team. You’ll play a key role in managing service requests, coordinating subcontractors, maintaining accurate records, and ensuring that all work meets required service levels and compliance standards.

Key Responsibilities

• Provide administrative support to the Facilities Management team and General Services Manager.
• Answer calls and log reactive maintenance requests in the management system, ensuring prompt allocation and tracking.
• Monitor SLAs throughout the day and follow up where required.
• Collate and process information through to invoicing with full transparency and accuracy.
• Coordinate and monitor subcontractor attendance and completion of works in line with company procedures.
• Prepare and issue reports, maintain daily account sheets, and support operational deadlines.
• Liaise with engineers and clients to confirm estimates, job progress, and approvals.
• Support health, safety, and compliance requirements across all FM operations.
• Identify opportunities for process improvement and support business development initiatives.

About You

• 1–2 years of experience in Facilities Management or administration, ideally within a busy operational environment.
• Strong communication, organisation, and multitasking skills.
• Proficient in Microsoft Office and comfortable using FM or CAFM systems.
• Knowledge of H&S standards (IOSH or equivalent desirable).
• Proactive, detail-oriented, and able to work both independently and as part of a team.
• FM qualification, trade experience, or equivalent combination of education and experience.

Desirable:

• Experience supporting FM contracts or service delivery teams.
• Strong commercial awareness and client relationship skills.
• Familiarity with procurement, PPM scheduling, or compliance administration.

Why Sodexo?:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. 

Belong in a company and team that values you for you. 

Act with purpose and have an impact through your everyday actions.

Thrive in your own way. 

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support 
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Ready to be part of something greater?