Executive Assistant

Job Introduction

Sodexo have a fantastic opportunity for a talented EA to join our team but be based working from home!  The role will support our Schools & Unis and Service Operations segments. Your primary focus will be to provide an efficient, effective & professional administrative support service to our CEO for our Education business and MD for Service Operations. The role also provides some support for other Directors.

You will be a dynamic, versatile experienced EA with a good understanding of confidentiality, a highly organised approach to your work and a positive, can-do attitude. This is a key role interfacing with senior managers, clients and other teams across the business.  Excellent communication skills are therefore essential as you will be liaising with a broad range of stakeholders.

You will be involved in a range of duties to include taking care of diary planning and management, reports, meeting arrangements and minutes, project co-ordination, general administration and being involved in a large variety of engaging tasks.  There is almost endless opportunity for involvement if you love to multitask and enjoy working under pressure in a rewarding and fast-paced environment.

This is a great developmental opportunity to join a world leading food and facilities management Company which can offer unrivalled opportunities for career progression.

This role is subject to Safer Recruitment checks and the successful applicant will be required to complete a DBS.

Role Responsibility

• Proactive and organisation of the CEO’s / MD’s diary.
• Drive executive delivery by monitoring e-mails and proactively action as agreed, ensuring deadlines are met by Directors and outstanding actions followed up.
• Organize meetings, ensuring that the Directors are prepared for all meetings with papers/packs.  Attend and support as requested.
• Support visiting Executives and ensure travel and meetings are managed effectively
• Arrange extensive domestic and international travel and visas including accommodation, car hire etc. for the Directors.
• Act as the primary interface for the CEO / MD, taking and screening calls/visits accordingly
• The provision of administrative expertise, managing all forms of correspondence and taking minutes and dictation in meetings for recording and communication purposes.
• Produce and update Excel spreadsheets and Power Point presentations as required
• Accountable for organising all meetings on/off site in addition to client site visits & entertaining and all other associated events.
• Supporting financial/budgetary activity such as invoicing queries/raising PO’s/expenses support

The Ideal Candidate

Essential

• Previous Executive Assistant and Administration experience
• Competent with Microsoft office applications (including Office 365, MS Teams, SharePoint, Outlook, Word, & PowerPoint
• Excellent communication, organisational and administration skills
• Meticulous attention to detail in all matters, including working on reports, correspondence, management of complex travel/ meeting arrangements etc 
• High standard of literacy and ability to draft correspondence and minutes etc. 
• Have worked in an environment where confidentiality is important.
• Resilient and adaptable
• Able to successfully influence and challenge at senior level with strong political and social skills
• Excellent relationship building and networking skills both internally and externally at all levels with an excellent telephone manner and interpersonal skills.
• Sound judgement and the ability to acquire quickly the knowledge necessary to assess and prioritise demands on the CEO’s time.
• Good standard of general education
• Ability to work both independently and as part of a team

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. This role will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Package Description

£highly competitive + great benefits

Working from home and some travel may be required to attend meetings and events requiring occasional overnight stays. 

Permanent

Work Pattern - Monday to Friday 8.30am – 5.00pm 40hrs pw with flexibility required depending on business needs 

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process