Administrator

Job Introduction

40 Hours per week
Monday - Friday
£28,000 per annum
Sodexo rewards and benefits
Working from home - occasional site visit

We are looking for a highly organised and proactive individual to join our Contract Support Team. In this role, you will be responsible for coordinating contract billable works activity (Hard & Soft FM and small projects), working closely with the Contract Operations Team, Digi Hub and suppliers to ensure seamless delivery.

What you’ll do:

Develop a strong understanding of the contract scope and form (including variation control) to ensure all client contractual requirements are met.
Build and maintain collaborative working relationships with the Client, Sodexo Supply Chain, Contract Team, and Digi Hub.
Coordinate the full billable works and quotation process within agreed SLAs, including:
- Coordinating and supporting the approvals process.
- Sourcing quotes from subcontractors and internal teams.
- Preparing HMRC quotations with all supporting documentation.
- Raising purchase orders and completing associated documentation.
Use CMMS systems (Maximo) to create/update billable work requests and record progress.
Use SAP to raise and receipt purchase orders for subcontractors, parts, and materials.
Schedule billable works with the Client, Contract Operations Team, and suppliers.

What you bring:

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Confident in using systems and apps such as SAP, Quotes App, PowerBI, and Maximo.
Knowledge of operational facilities management and information security practices.
Strong organisational and planning skills with the ability to manage multiple tasks under pressure.
High attention to detail with excellent accuracy.
Strong communication and interpersonal skills; able to build relationships at all levels.
A team player with a flexible, positive approach and a “can-do” attitude.
Self-motivated with a commitment to continuous professional development.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Mental health & wellbeing support
Employee Assistance Programme for personal, legal, and financial advice
24/7 virtual GP & lifestyle rewards
Discounts for you & family
Financial tools & retirement plan
Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!

Apply

Salary	£28,000 Per Annum
Frequency	Annual
Job Reference	SDX/TP/1117004/147565
Contract Type	Permanent – Full Time
Closing Date	22 September, 2025
Job Category	Administrative
Business Unit	UK Government - Frontline
Location	Hybrid, United Kingdom
No. of positions	1
Posted on	08 September, 2025

Apply

Add to watchlist
Print this job
Refer a friend for this job

Your name (required)

Your email address (required)

Receiver name (required)

Your friend's email address (required)

This form is protected by Google reCAPTCHA. By using this form you agree to the Google Privacy Policy and Google Terms of Use.

Our vacancies

Administrator

Job Introduction

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Mental health & wellbeing support

Employee Assistance Programme for personal, legal, and financial advice

24/7 virtual GP & lifestyle rewards

Discounts for you & family

Financial tools & retirement plan

Cycle to Work & Paid volunteering day

Spread the word

Jobs in the same category

HR Administrator

Facilities Administrator

Helpdesk Operator

Lobby Host

Job categories