Business Support Coordinator

• Hours: 40 hours per week

• Shift pattern: Monday to Friday, 09:00 – 17:30

• Location: Hybrid role, Belfast site-based (attendance on-site required; only applicants based in Northern Ireland area will be considered)

• Benefits: Sodexo rewards and benefits

• Requirements:

  • Full UK driver’s licence

  • Minimum 5 years’ residency in the UK

• Experience in a business support, administrative, or coordination role, with experience working in leadership, ideally within facilities management, property services, or a similar operational environment.

• Opportunity: Be part of a supportive and dynamic team, playing a key role in ensuring operational excellence and smooth contract delivery!

Job Introduction

Sodexo believes that government agencies should foster an environment of respect, operating with efficiency and effectiveness to promote productivity. We prioritize employee well-being and play a vital role in fostering stronger communities.

We are seeking a proactive and organised Business Support Coordinator to provide comprehensive administrative and coordination support to our Contract Director and management team. This role is pivotal in ensuring smooth day-to-day operations, supporting HR processes, onboarding, compliance, and governance across the contract. If you thrive in a fast-paced, multi-stakeholder environment and enjoy keeping things running efficiently, this role could be perfect for you.

Key Responsibilities:

• Provide day-to-day administrative support to the Contract Director and management team, including diary management, meeting coordination, minute-taking, and action tracking.

• Act as the primary liaison with the HR Business Partner to support HR processes, including recruitment administration, onboarding, system access, training coordination, and maintaining accurate employee records.

• Oversee the full onboarding and induction process for new employees, contractors, and agency staff, ensuring all documentation, system access, mandatory training, and security clearances are completed in line with organisational requirements.

• Coordinate security vetting and clearance renewals, ensuring compliance with required standards.

• Maintain and update contract documentation, trackers, compliance logs, and reporting tools to support governance and audit readiness.

• Support procurement and financial administration activities, including raising purchase orders, tracking invoices, and maintaining budget-related records.

• Prepare reports, presentations, and data summaries to support leadership decision-making and client governance meetings.

• Manage internal communications, newsletters, and updates to ensure consistent and timely information flow across the contract.

• Support health, safety, and compliance activities by maintaining training records, scheduling audits, and tracking mandatory certifications.

• Provide general administrative support, such as document formatting, correspondence, filing, and managing shared inboxes.

Education & Experience:

• Experience in a business support, administrative, or coordination role, ideally within facilities management, property services, or a similar operational environment.

• Experience supporting senior managers or leadership teams.

• Demonstrated experience coordinating onboarding, inductions, training, and/or security vetting processes.

• Familiarity with HR systems, compliance frameworks, and document control.

• Experience working in a fast-paced, multi-stakeholder environment.

Competencies & Skills:

• Strong organisational and time management skills, with the ability to prioritise effectively.

• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.

• High attention to detail, accuracy, and commitment to confidentiality.

• Proficiency in Microsoft Office and confidence using digital systems, HR platforms, and onboarding tools.

• Proactive problem solver with the ability to work independently and anticipate needs.

• Collaborative mindset, supporting a positive team culture and strong working relationships.

• Adaptability and resilience in a dynamic operational environment.

Why Join Us:

This is an exciting opportunity to be part of a supportive and dynamic team, playing a key role in ensuring operational excellence and smooth contract delivery. You’ll have the chance to develop your skills, build strong relationships, and make a real impact across the organisation.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Mental health & wellbeing support
• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan
• Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

File Downloads

• 2025 Benefits UK Brochure V9.pdf