Contract and Finance Administrator (Part-time)

Job Introduction

As Contract and Finance Administrator for our HESTIA South MOD contract, you'll ensure accurate invoice production for the customer and client of sub contractor services and functions, you'll also work on the contract variation process and provide general administrative support where required.

We are flexible in terms of working hours and location, you could work 9.30 to 14.30 5 days per week or spread the 25 hours over three days - whatever works for you, as long as deadlines are met and delivery achieved. You could work from any of our HESTIA South sites across  Oxfordshire, Buckinghamshire and Hampshire

We are a key partner to the Ministry of Defence, running services at major UK and overseas military bases which improve quality of life for our military personnel.. We are dedicated to delivering the best quality as well as cost-efficiency in the delivery of catering, retail and leisure services to the armed forces community.  We’re proud that our work has a significant bearing on morale, retention and recruitment.

Role Responsibility

• Maintain all areas of responsibility to the set service standards and in line with applicable service offer
• Monitor the performance of third party suppliers or contractors as required to ensure they meet the agreed service level agreements e.g. waste, laundry, tailoring and window cleaning
• Work with finance manager to ensure that period enabling costs are accounted for and invoiced accordingly
• Inform general managers and sub-contractors of all contract amendments
• Liaise with sub contractors with any price changes and issues raised by clients
• Work collaboratively with general managers and client stakeholders
• Communicate and meet with client representative to seek invoice approval
• Assist in administration and completion of the sub contractor services and function invoicing as required
• Provide support for any additional ad-hoc administration services provided as required

The Ideal Candidate

• Administration skill set
• Good knowledge of Microsoft applications with excellent Excel skills
• Effective verbal and written communication skills
• Strong organisational skills and time management
• Able to build relationships at all levels within the organisation and externally with sub contractors, and the client

Desirable

• Experience of working within military environment
• Experience of Financial administration

Package Description

Competitive salary of £12,500 plus benefits including pension, option to 'buy' additional flexible benefits such as holidays, healthcare etc

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.