Vendor Governance Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We are currently looking to recruit a Vendor Governance Assistant to join our Team in Stevenage. You will ensure that vendors have the correct Governance, documentation and audits and are prequalified in line with the required process.

With excellent attention to detail and strong administration skills you will communicate regularly with vendors and internal stakeholders to gain the required information.

Role Responsibility

Day-to-day communication externally with vendors via various means, including e-mail, telephone and letters and internally within Sodexo departments (Including Purchasing, Finance, Legal and Operations) on matters relating to contracts, pre-qualification, audits on-line registration (ARCUS) and the overall vendor governance
Follow the contract and prequalification processes – reviewing systems and documents for errors and omissions, print and prepare documents for completion and signature, scan and save electronically, post contracts, filing, track and monitor progress dates, signatures, delivery and return dates and issue follow up letters / e-mails. Obtain Dunn and Bradstreet credit reports
Maintain Sodexo systems (ARCUS/Contract/Pre-qual Trackers / Linked To) with key vendor details, information and dates for contracts, pre-quals and audits
Run weekly and adhoc system reports
Maintain Safeguard process and systems - run reports, confirm audits with buyers, submit online forms and send letters to vendors
Update trackers, save result memos and score sheets and send vendor letter with attached non-conformance schedules.
Update and maintain templates and other documentation in the UKVM Document Register (e.g. Schedules, Letters, E-mail templates, Documents) as and when required.

The Ideal Candidate

Excellent verbal and written communication skills, with a positive “can do” attitude
IT literate with experience of Microsoft office packages including word, excel and power point
Methodical, organised, accurate and with good attention to detail
Ability to plan and organise multiple tasks in a fast paced environment
Good practical and problem solving skills
Able to deal with multiple levels of stakeholders up to Director level
Excellent Deadline orientation
Proven administration experience in a busy environment.

Package Description

Fixed term contract until 31st July 2015

Monday - Friday, 9am until 5.30pm

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary	Up to £22,000
Frequency	Annual
Job Reference	SDX/TP/RF128304/KS
Contract Type	Fixed Term
Closing Date	26 November, 2014
Job Category	Administrative
Business Unit	UK Transversal Functions
Location	Stevenage
Posted on	17 November, 2014

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