Typist

Job Introduction

To provide copy and audio typing support to all departments under the controlled supervision of the Police Office Manager (POM).

Role Responsibility

Context:

• JSP 101 –The ability to comply with the conventions within the Defence Writing Guide.
• JSP 441 – Being compliant in Information, Knowledge, Digital and Data in Defence.
• Post holder will often complete sensitive and confidential administrative and typing tasks.
• The post can be particularly busy and challenging therefore the post holder must have the ability to prioritise work.

Main Assignments:

• To provide copy and audio typing support to all departments of the unit under the control and supervision of the Police Office Manager (POM) who will decide priorities of work, give guidance and instructions on procedures related to classified documents and on special requirements, i.e. formats.
• To type the following for the administration office: all routine correspondence, routine orders.
• To type the following for the police office; police reports and statements, situation reports.
• To be fully conversant with the rules for typists and standards layout of service correspondence as laid down in Defence Service Writing and to comply with these conventions unless directed otherwise.
• To check for obvious typing errors and omissions and to correct them to a high standard before submitting finished work. To carry out other alterations or re-types as required. To photocopy as required.
• To exercise discretion regarding handling of information, which is sensitive, privileged or for security reasons.
• Maintain a high standard of tidiness of the typing desk and surrounding area.
• Switch off the electricity supply to the User Access Device (UAD) and printer when not in use and at the end of each working day.
• Report any faults with the UAD to the Single Point of Contact (SPOC).
• Secure all works, discs, documents, drafts etc during breaks and silent hours.
• To be fully conversant and abide by the information systems security orders and data protection act, as issued.
• To assist the POM in the Police Office in the process of casefiles and archiving and where possible general office assistance if required.
• To maintain excellent client/customer relationships
• To attend team briefs, huddles and meetings as required
• To attend your performance development review to discuss job standards and agree development activities
• To maintain a clean and tidy work area at all times
• To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as required
• To care for all available resources including equipment, materials and supplies as directed
• To report any near miss occurrences, accidents or faulty equipment to management
• To ensure effective communication with line manager, team, customer and client organisation
• To maintain all areas of responsibility to the set service standards and in line with applicable service offer
• To carry out any other reasonable tasks and/or instruction as directed by management

The Ideal Candidate

Essential:

• Security Clearance (SC) required.
• Requires MODNET (Communications and Information System) Account and will be required to undertake Defence Information Management Passport (DIMP) training, which is a mandatory e-learning course.
• Civil Service Manuscript Grading Test (30 wpm net speed); or acceptable external qualifications e.g. RSA Typing Skills Stage III (Advanced) - Pass or Text Processing III (Part 1) - Distinction/Pitmans Typing Advanced - First Class Pass/SCOTVEC Typing 6 or Typewriting 5 plus Copy Speed Test at 35 wpm/LCCI Higher Typing - Distinction or Third Level Pass with Proficiency Certificate and endorsement of speed test pass. 
• Audio typing skills.
• Knowledge of tables.
• Good IT skills including knowledge of Excel.

Desirable:

• Knowledge of military IT systems and environment.
• Service writing and layouts. 
• Able to tackle anything that’s asked.

Accountabilities:

• Police work – audio typing from tapes, statements, case file numbering and anything else as requested.
• Forms.
• Letters for all unit personnel.
• Daily Detail and repeats. 
• Updating call out lists and dependants’ details and rosters.
• Risk Assessments.
• Wire diagrams, tables and work in Excel.
• Produce labels etc. for department.

Package Description

• SC clearance for successful applicant prior to starting in post
• Free, on-site car parking
• Progression and development opportunities
• Facilities Management and Business Administration apprenticeships available
• Subsidised dining facilities
• Employee discount scheme offering a wide range of savings
• Up to 5% cashback savings at over 50 leading high street stores
• Cycle to work scheme participation
• Health and fitness advice for employees and their families
• Contracted sick pay

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process