Project Coordinator
Job Introduction
Project Coordinator
Location: London
Employment Type: Permanent (Monday-Friday)
Hours: 40 hours per week
Salary: Competitive Salary plus bonus and Sodexo Benefits
About the Role
We are seeking a highly organised and detail-oriented Project Coordinator to support our project management team. You will assist in the planning, coordination, and execution of projects across office, retail, industrial, and mixed-use portfolios. This position is key to ensuring project milestones are met on schedule and within budget, while maintaining strong communication among internal teams, consultants, and stakeholders.
Key Responsibilities
- Assist Project Managers in coordinating all phases of commercial real estate projects, from due diligence through design, permitting, construction, and closeout
- Prepare, track, and update project schedules, budgets, and reporting documentation
- Coordinate with architects, engineers, contractors, and vendors to ensure timely submission and review of drawings, proposals, and change orders
- Maintain organised project files and documentation, ensuring data integrity in project management systems
- Support the preparation of RFPs, contracts, and other procurement materials
- Attend project meetings, prepare meeting minutes, and follow up on outstanding action items
- Raise Purchase Orders on SAP, manage invoice review, budget updates, and financial tracking
- Facilitate internal communication between leasing, design, operations, and accounting departments
- Contribute to process improvement initiatives and ensure compliance with company standards and project delivery best practices.
Qualifications
- 1–3 years of experience in project coordination, construction administration, or commercial real estate
- Strong understanding of project management principles
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent written and verbal communication skills
- Strong organisational and time management abilities with attention to detail
- Ability to manage multiple priorities in a fast-paced environment
Preferred Skills
- Experience with budgeting, cost tracking, or financial reporting
- Knowledge in using SAP
- Knowledge of construction documentation, permitting, and zoning processes
- Familiarity with lease language and tenant improvement coordination
- Exposure to sustainability or ESG practices in commercial development is a plus
Why Join Us
- Opportunity to work on high-profile commercial projects with a collaborative, growth-oriented team
- Competitive salary and performance-based bonuses
- Comprehensive benefits package and pension plans
- Professional development and continuing education opportunities
