Post and Porterage Assistant

Provide a comprehensive portering service within the premises for parliamentary staff, MSPs, their staff, journalists, guests and visitors to the Scottish Parliament.

Move and set up furniture, television/audio-visual equipment, and IT equipment used within the Premises as directed. The ability to assemble and disassemble the equipment is essential.

Carry out daily checks and respond to minor problems involving static IT equipment installed within some of the meeting rooms.

Be the first point of contact for minor problems with equipment or replacement of office consumables for equipment such as multi-function devices printers and fax machines. This shall include the replacement of toner cartridges, replenishing of paper and clearing of paper jams etc. but not involving mechanical or electrical failures with the equipment.

Rearrange furniture and equipment within meeting rooms, committee rooms and other areas of the Premises for events and business throughout the year.

Build and dismantle office furniture and assist with its relocation as instructed by the SPCB.

Facilitate the movement of goods to and from the Premises using the client owned and insured vehicle

Responsible for routine maintenance and safety checks (maintenance and monitoring of fluid levels, tyres, lights etc) of the SPCB van to ensure it is maintained and kept in working order.

Deliver bulky items and or packages of 11kgs and above, across the Premises in addition to other required destinations such as MSP constituency offices across the Central Belt, Borders and South of Inverness as a minimum

Assist with the management of the offsite storage facility the SPCB uses. This will require to assist with inventories, delivery and collection of items to the facility as well as organising the storage units.

Flag flying – this involves the raising and lowering of flags for events etc throughout the year.

Help with the setting up of events and exhibitions

Moving of art work – there may be occasions when some of the art work throughout the Premises requires to be moved. This would be done only under the supervision of the Parliament’s art curator or specialist contractor.

Moving of key equipment, documents or other such items damaged or at risk of damage from an On-site incident such as flood or fire. This might be done in conjunction with the emergency services.

Escort visitors/contractors around the Premises – there are occasions when the Core-Team Personnel would be required to escort visitors or contractors who are not security cleared around the Premises.

Conduct inventories/surveys of storerooms and FM equipment – this task requires to be carried out periodically to ensure that storeroom inventories held internally and externally are accurate.

Collect mail bags from St Andrews House, Scottish Government building in Edinburgh, and deliver to the mail room at the Premises.

Load and unload vehicles at the loading bay of Holyrood. This includes but is not limited to; the SPCB van, contractor vehicles, general deliveries, equipment for events and exhibitions.

The above list of requirements is not intended to be exhaustive. There may be further requirements throughout the period of this Contract. These shall be discussed as they arise.

Comply with all Sodexo company polices/procedures and client site rules and regulations

Comply with all Company and Client policies and statutory regulations relating to Health & safeyu, safe working practises, hygiene, cleanliness, fire and COSHH. This will include your awareness of any specific hazards in your workplace

Participate in any necessary training and team meetings as required to complete job responsibilities to the Company and Client standards

Must fulfil the necessary SPCB vetting requirements

Must be physically capable of completing all tasks within possible realms of reasonable adjustment being made where necessary

Full clean driving license (preferable)

Be flexible and responsive to the changing daily priorities

Ability to be able to work additional hours as requested to meet the business demands, including evenings and weekends

Able to work on own and as part of a team to fulfil works in a ‘best in class’ environment