Payroll and Finance Administrator

Job Introduction

As a Payroll and Finance administrator at Merville barracks. You'll provide efficient accountancy administration to support the site, from Payroll and month end functions, to invoicing and billing. You're the one with the skills to ensure behind the scenes of facilities run like clockwork and ensure your managers feel supported. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

What you’ll do: 

• To maintain the payroll system, ensuring all variations and amendments are entered on a weekly basis.
•  Manage accurate processing of all new starters, leaver, and contractual changes to conditions.
• Liaise with Sodexo Service Managers to review/rectify anomalies evident in the weekly Kronos TCC reports. Managing as a Kronos Champion any required Kronos amendments after Service Managers have authorised/signed off Timecards on Kronos.
• Maintenance of Kronos user access reports for the contract, supporting new user requests and any access closures required due to leavers or movement across the business.
• Kronos annual leave accrual reconciliation and issuing accrual updates to the RightTime technical team, detailed focus annually in April each year.
• Managing employee queries in relation to annual leave taken and accruals held in Kronos.
• Weekly extraction report from Kronos time management system, to be uploaded into UDC Payroll.
• Operate within defined UDC Payroll cut-off timelines, working within the business issued deadlines monthly.
• UDC Monthly Payroll reconciliation for Sodexo frontline employees.
• Prepare monthly overtime accrual back up report to CFM to support monthly overtime accruals for both Soft FM and Hard FM contracts.
• Monthly Payroll Gross Pay reports produced and issued to all budget holders.
• Maintain LTS records whilst ensuring company policy compliance.
• To deal with individuals pay queries, and where possible resolve issues.
• To always exercise discretion with regards to personal financial situations and confidentiality of all accounts. To deal with all aspects of the job with professionalism and to advise the CFM of any financial discrepancies.
• Operating within Sodexo policy regards to GDPR.​

What you bring:  

• Excellent team ethos and superb inter-communication skills
• Ability to prioritise tasks and remain calm under pressure    
• Its desirable, but an Level 2 or 3 AAT (Association of Accounting Technicians) qualification would be great!
• Previous experience in a similar role is needed, ideally Finance admin, Book keeper or have experience in the above within another role then we would love to hear from you
• Desire to grow and progress your career if you are interested
• A want for progression into a higher financial related role 

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment  
• Competitive compensation  
• Full training and full protective uniform supplied  

Ready to be part of something greater? Apply today!  

Package Description

• 37.5 hours per week
• Monday to Friday 
• 08:00-17:00
• £10.64 per hour 
• Free onsite car parking

​Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is CO2 7UT

About the Company

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins. We have also launched Be Heard which is an employee network designed to bring black colleagues together (virtually) to bring about positive change.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We’re a ‘ban the box’ employer, which means we don’t ask people to disclose their convictions unless the role needs a security check. 

We recognise the potential of people with convictions in the job market. Helping those with a criminal history securing employment is not only critically important for the individuals themselves but can also be hugely beneficial for wider society. Offering second chances can be an effective investment in local communities and a great solution for local skills and labour market needs. 

Click here to read more about what we do to promote an inclusive culture.