Part time Administrator - London Heathrow Airport

Job Introduction

About the role

At Sodexo we know how important our family of administrators are – keeping our site running smoothly for our guests and colleagues. We have a fantastic opportunity for an Administrator to join our prestigious team at London Heathrow.

Being the go-to person for our team, you’ll be super organised and assisting with a variety of tasks, from supporting reception duties to finance, invoices and payments as well as responding to email/phone calls.

A few things about you

We want you to bring your can-do attitude, flexible approach, and your great reliability with you, when you join us. Don’t forget to bring you excellent attention to detail and exceptional communication skills too!

Being a team player is important, but you’ll also need to be able to work well on your own! Previous experience in a similar role would be ideal, but if you have great people skills, we’d love to hear from you!

Sodexo embeds a strong Safety culture in everything we do. There’ll be company procedures to follow alongside our Health & Safety practises so it’s vital that you’ll champion this.

Role Responsibility

• Processing of invoices and stock via E-Prophit, including trading invoices, internal transfers , and chasing missing  invoices
• Stocktake input, stock checks and finalising accounts
• Provide administration support as required to include; Photocopying, managing Incoming / Outgoing post, preparing letters, filing scanning etc.
• First point of call to resolve administrative concerns/issues
• To prioritise your work in order to meet schedules of the contracts
• Answering telephones, recording of messages and general correspondence
• Taking meeting minutes and distributing as appropriate
• Processing and preparation of invoices
• Order stationary and office equipment as required
• Book transport and hotel accommodation for the team as necessary
• To work in conjunction with the other Managers in your team to use resources and support when necessary

The Ideal Candidate

• Good standard of English  literacy and numeracy
• Experienced in using Microsoft Office Package
• Self-motivated and able to work on own initiative within a team environment
• Previous administration experience in a busy environment
• Exceptional customer service skills
• A flexible ‘can do’ attitude
• The ability to multi-task within a fast paced environment
• Flexible approach able to help within  the lounge environment if required
• E Profit trained

Package Description

• 20 hours per week
• £11.50 per hour
• Monday- Friday ( occasional weekends and evenings maybe required) 

About the Company

Why choose Sodexo?

You don’t just join Sodexo, you belong.   
What do we mean when we say belong?  
It’s simple. You create a company where everyone is respected and feels that their ideas count. You take care of the quality of life of your people. You make your workplace inclusive, encouraging people to bring their whole self to work every day. That’s our philosophy in a nutshell.   

A career at Sodexo won’t tie you down, it actively encourages your progress. The diverse range of roles we offer is truly infinite. Whatever your skills, experience or passion, you’ll be encouraged and supported to have a fulfilling career.  
 

We are committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins.  We have also launched Be Heard which is an employee network designed to bring black colleagues together (virtually) to bring about positive change.
 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.   
 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised, are guaranteed to progress to the selection process.

Click here to read more about what we do to promote an inclusive culture.

Our benefits:   

As part of our commitment to improving the quality of life, health and wellbeing for our employees we provide discounts and benefits that you can tailor to suit your needs. In addition to the essentials like 20 days holidays (plus bank holidays) and pension contribution, we can help you take advantage of being part of Sodexo with benefits such as:    

• Sodexo Discounts - discounts from over 1,200 top retailers with you earning WOW Points (cashback) as you shop   
• Talk – a free wellbeing support helpline for you and your family   
• Up to three paid days each year to volunteer
• Your Lucky Number Employee Lottery (this also supports the Sodexo Stop Hunger Foundation)
• Cycle to work    
• Life assurance.