PPM Scheduler

Job Introduction

We are recruiting for a PPM Scheduler for 6 months based at a high profile FMCG contract in West London to work closely with our site based engineering team and sub-contractors to support the delivery of required services.

As PPM Scheduler, you will look after 5 client sites and you will be responsible for scheduling jobs, assigning to engineers, working on Maximo and raising PO's. Ideally you will be a strong coordinator, working with numbers and with experience in a similar role in an FM environment. 

This is a fixed term contract for 6 months.

If you would like more information to understand what it is like to work for Sodexo and a career in Corporate Services, please follow the link below;

Careers within Corporate Clients

Role Responsibility

• To provide administrative support in the service delivery in line with best practice, statutory and mandatory compliance and to the SLA’s for the site.
• You will ensure that all PPM’s, quotes and reactive tasks are scheduled and completed within the allocated timeframes co-ordinating with the helpdesk for closures and extensions of tasks.
• Maintain an efficient and effective filing system for the technical service department, coordinating service reports, quotes following recommendations and scrutinising supplier quotations.
• Supporting the Technical Team Senior Coordinator in collating month end information.
• Receiving and distributing reactive calls to in house engineers and sub-contractors
• Uploading of all paperwork related to reactive and planned works to Maximo, SAP/Basware and IMS
• Ensuring the completion of all jobs (reactive & planned) within the agreed SLA’s through scheduling of works
• Liaising with the in-house engineers and raising orders for materials as required
• Liaising with the facilities management team to ensure the smooth running of works on sites    
• Collate and manage quotations, liaising with sub-contractors
• Update and maintain PPM planners & Maximo
• Completion of the month end hard services billing files
• Liaising with sub-contractors to ensure rams and SSOW are received prior to arriving on site, and all inductions are correctly completed before commencement of works on site (Permit writing may be required)
• Ensuring all hard services files are maintained to remain compliant
• All variable work is tracked, payment approval can be evidenced
• Supporting of the completion of month end governance reporting in relation to hard services

The Ideal Candidate

Essential

• Enthusiastic, energetic and passionate about what they do.
• Adaptable and able to work flexibly to suit the workload. 
• Good organisational and planning skills
• Attention to detail
• Able to work under pressure
• Self-starter, with excellent time management
• Excellent communication skills
• Good problem solving skills

Desirable

• Prior knowledge of working on a multi-site facilities contract
• Experience of working with Payroll and Billing systems (SAP, SAGE etc)
• Experience of working with CAFM systems (Maximo, Evolution etc)

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process