Office Manager

Job Introduction

Office Manager
Fixed Term Maternity Cover 13 Month Duration
40 hours per week
Up to £40,000 per annum
Ascot Racecourse, High Street, Ascot, SL5 7JX

Join the prestigious team at Ascot Racecourse, a world renowned venue rich in history and tradition, offering an exceptional opportunity to be part of an iconic sporting and entertainment destination. We are seeking a highly organised and proactive individual to manage the office of the Catering Services Director and 1711 MD. This role serves as a vital link between 1711 and the broader Ascot business, ensuring seamless communication and efficient performance of our strategic partnerships. It’s a fantastic fixed term opportunity to contribute to a historic venue that hosts some of the most celebrated events in the racing calendar and beyond.

What you’ll do:

Ensure the smooth and efficient operation of office processes and daily duties to support overall productivity.
Manage the schedules of the MD and CSD, including booking meetings, coordinating agendas, and reserving meeting rooms.
Provide comprehensive high level administrative support to senior leaders, including preparing reports, presentations, and handling correspondence.
Collaborate closely with department leads to facilitate seamless interdepartmental coordination and communication.
Act as a gatekeeper for the MD and GM, managing their diaries, prioritising tasks, and filtering requests to optimise their time.
Handle incoming calls, schedule appointments, and follow up with contacts to maintain effective communication channels.
Process expenses and invoices accurately, while maintaining organised filing systems and archiving records securely.
Organise travel arrangements and accommodation bookings for the CSD and MD, ensuring efficient and cost effective plans.
Oversee office databases, information systems, and procedures to ensure data accuracy and consistency.
Compile and prepare weekly and monthly reports, along with materials for meetings and board presentations.
Manage staff welfare initiatives, fostering a positive work environment and supporting team engagement.
Maintain ongoing communication with clients and stakeholders to strengthen relationships and ensure their needs are met.
Develop, implement, and review administrative procedures and maintain up to date information folders to support operational consistency.

What you bring:

Committed to raising the standard in every aspect of working life
Committed to delivering against the core values: elegant, original, and uplifting
Ability to work under pressure and deliver deadlines
Ability to communicate in a proactive and positive manner
Ability to be flexible and adaptable
Experience of working in a very busy industry
Knowledge of hospitality or a service led sales industry would be advantageous
Exceptional customer service skills and empathetic to customer requirements
Creativity and innovation
Professional discretion

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

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Salary	Up to £40,000
Frequency	Annual
Job Reference	SDX/TP/1373940/143862/SL
Contract Type	Fixed Term
Closing Date	20 June, 2025
Job Category	Administrative
Business Unit	UK Sodexo Live
Location	Ascot, United Kingdom
No. of positions	1
Posted on	05 June, 2025

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