Military Intelligence Company Clerk

Job Introduction

To provide administration and clerical support to all Coy personnel.

Role Responsibility

• Office reception duties including answering telephones, greeting visitors, relaying messages within the Company, ensuring that matters are referred to the appropriate individual.
• Maintenance of the Company filing system including sensitive personal information.
• Maintenance of Joint Personnel Administration (JPA) (Defence’s online personnel management system) records as required. Including the moving and tracking of military personnel.
• Maintaining and ordering of office supplies.
• Checking and auditing of personnel allowances.
• Assisting in the personnel Deployment Administration Checks (DAC).
• Be prepared to give administrative advice and assistance to Company individuals.
• Be Prepared to undergo further IT training as appropriate and necessary to complete role.
• Collection of mail; daily or as required. Preparing the outgoing mail for despatch.
• Distribution of Company orders and other Company HQ outputs.
• Assisting Mil Clerk and Company Sergeant Major in monthly management checks.
• Conference room bookings for Company HQ.
• liaise with travel and movements clerk for the booking of travel and accommodation of Company HQ personnel.
• Support and deputise for Military Personnel Administrator (MPA) in all administrative matters.

General

• To continue to develop one’s own skills and knowledge within the position, including any required training courses.
• To maintain excellent client/customer relationships.
• To attend team briefs and meetings as required (online and face-to-face).
• To attend your performance development review to discuss job standards and agree development activities.
• To maintain a clean and tidy work area.
• To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as directed.
• To care for all available resources including equipment, materials, and supplies.
• To report any near miss occurrences, accidents, or faulty equipment to management.
• To ensure effective communication with line manager, team, customer, and client organisation.
• To maintain all areas of responsibility to the set service standards and in line with applicable service offer

The Ideal Candidate

Essential

• Security Check (SC) clearance.
• Requires MODNET (Communications and Information System) Account and will be required to undertake Defence Information Management Passport (DIMP) training, which is a mandatory e-learning course.
• Experience of Microsoft Word, Excel, Skype and Outlook.
• GCSEs (Maths and English) at Grade C or above, or equivalent; or NVQ Business Administration Level 2
• Good Communication skills (verbal and written) and comfortable using Skype for business.
• Completion of the Initial Personnel Administration Course within 3 months of taking up appointment. Course is classroom/online based and lasts 5 working days (this could be away from duty station).
• Travel and overnight stays may be required on rare occasion.

Desirable

• Knowledge of the JPA system (Defence’s online personnel management system).
• Experience of working within a military environment.
• Previous administration experience.
• Flexibility to support/deputise the MPA in all personnel matters.
• Contextual or other information
• At the request of the employer, the post holder will attend appropriate courses in order to improve professional skills as detailed above.
• Required to deputise for other personnel during periods of absence as directed by the employer.
• Required to carry out any other reasonable duties which are commensurate with the trade and grade as directed by the line management.
• May be required to work for limited periods of time unsupervised.
• Due to the nature of the role, will need to be security cleared to ‘Security Check (SC) clearance’ level.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process