Military Intelligence Company Clerk

• Office reception duties including answering telephones, greeting visitors, relaying messages within the Company, ensuring that matters are referred to the appropriate individual.
• Maintenance of the Company filing system including first sight files, unclassified and protectively marked files.
• Maintenance of Joint Personnel Administration (JPA) (Defence’s online personnel management system) records as required, personnel leave and moving and tracking of personnel.
• Updating of IT register, staff and social lists and nominal roles.
• Ordering of new ID cards and stationery.
• Checking of Get You Home claims. Signing and checking of movements applications.
• Preparing documents for Deployment Administration Checks (DAC), carrying them out.
• Being capable of drafting and writing service correspondence without instruction.
• Being prepared to give advice and assistance to units and individuals as required and to develop knowledge in order to assist generally in the smooth operation of the Company.
• Being capable of using desktop computer equipment and Windows based software. Willing to undergo further IT training as appropriate and necessary.
• Operation of the facsimile and reproduction equipment as required.
• Collection of mail; daily or as required. Preparing the outgoing mail for despatch.
• Preparing and distributing Company orders.
• Following up on monthly management checks.
• Operational Deployment Record management.
• Conference room and VTC bookings
• Company presence in absence of HQ elements

Essential

• Security Check (SC) clearance required.
• Requires MODNET (Communications and Information System) Account and will be required to undertake Defence Information Management Passport (DIMP) training, which is a mandatory e-learning course.
• Experience of Microsoft Word, Excel and Outlook
• Previous administration experience
• 2 GCSEs at Grade C or above, or equivalent; or NVQ Business Administration Level 2
• Good Telephone Manner
• Good Communication skills
• Discretion
• Flexibility
• Willingness to attend the JPA course within 3 months of taking up appointment, and other courses which might arise if new systems are brought on-line requiring expertise or if deficiencies are identified. The JPA course is a classroom-based course.
• Travel and overnight stays may be required on rare occasion whilst on training courses (the last holder attended a week-long JPA course in Grantham, for example).

Desirable

• Knowledge of the JPA system (Defence’s online personnel management system).
• Knowledge of Operational Deployment Records
• Experience of working within a military environment

Contextual or other information

• At the request of the employer, the post holder will attend appropriate courses in order to improve professional skills as detailed above.
• Required to deputise for other personnel during periods of absence as directed by the employer.
• Required to carry out any other reasonable duties which are commensurate with the trade and grade as directed by the line management.
• May be required to work for limited periods of time unsupervised.
• Due to the nature of the role, will need to be security cleared to ‘Security Check (SC) clearance’ level.