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Facilities/Event Coordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

This is an excellent opportunity to progress in Facilities Management. We are looking to recruit a Facilities Coordinator, who will work with teams to coordinate all School and third party activity including room bookings, event space coordination, equipment ordering, facilities coordination (cleaning, maintenance etc.), diary management, processing payments and telephone queries/customer service.

 

Role Responsibility

  • Responsible for co-ordinating school and third party bookings across the SE Schools PFI portfolio.
  • Recording bookings and enquiries received via email and telephone into the management system.
  • Checking availability of spaces with local site teams and issue confirmation letters to hirers/correspondence to schools.
  • Production of invoices via bookings management system.
  • Liaison with clients regarding banking records.
  • Maintaining up to date booking information to allow production of reporting data on a monthly basis.
  • Arranging any additional cleaning requirements and use of catering facilities with relevant site teams or Sub Contractors and raising Purchase Orders as required.
  • Support marketing strategy across the SE Schools estate.
  • Dealing with customer complaints and feedback as and when required.
  • Maintaining a monthly activities and events planner for each site.
  • Verifying staff timesheets against the agreed cover times for school and third party activities.
  • Providing cover for colleagues during periods of absence or as directed.

The Ideal Candidate

  • Previous experience in a similar administrative, facilities/event coordination role  - A School/College/University environment an advantage
  • Assertive and confident, able to communicate across all levels of the business, from directors to operational colleagues.
  • Able to establish and maintain excellent customer relationships and develop confidence in our systems and processes.
  • High level of customer service experience and focus
  • Experience of developing productive working relationships with key customers and suppliers.
  • Teamwork – ability to work cooperatively with others and provide help where required.
  • Flexibility – Ability to adapt approach to individual situations and remain calm under pressure.
  • Achievement – Wants to do a good job and works to goals, manages obstacles. Energy and determination in meeting targets and overcoming challenges.

 

Package Description

Access to a range of corporate benefits

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Salary up to £24,000
Frequency Annual
Job Reference SDX/TP/19/24908/LN
Contract Type Permanent – Full Time
Closing Date 14 October, 2016
Job Category Administrative
Business Unit UK Schools
Location Wimbledon, London
Posted on 04 October, 2016

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