Facilities Coordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

Up to £30,000pa + excellent benefits

Location: Johnson Matthey, Swindon, SN5

Permanent

Work Pattern – 40 hrs pw predominantly Monday to Friday 8am – 4pm

flexibility required to provide occasional extra support for evening and weekends

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment
Competitive compensation
Access to ongoing training and development programs
Countless opportunities to grow within the company
Full training

*Free parking, free lunch, free uniform, free refreshments*

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

Job Introduction

As a Facilities Coordinator at Sodexo in Swindon, you are also a strong multitasker and quality of life improver. You will be responsible for ensuring that all aspects of FM tasks are allocated, completed, and updated on system, whilst supporting the General Services Manager in all administration related to the delivery of the facilities services delivered on-site.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

The ideal candidate will be experienced in soft services facilities management with a solution finding focus and a proactive work approach. You will love a challenge and have excellent communication skills as this will involve working with on-site Sodexo team, Senior Sodexo Management, client staff and sub-contractors. You will be managing a small housekeeping team so a great people manager is essential together with an adaptable hands on approach to your work.

This is a chance to make a positive impact, all while getting an opportunity to advance your career with a global leader in services! Join Sodexo and be part of something greater.

Main Responsibilities

What you’ll do:

Issue works instructions received from our client to approved contractors in order for them to quote
Meet and host any contractor visits required to produce quotes, including arranging for the necessary communications and security controls.
Deliver site inductions to contractors and employees.
Issue permits to contractors and employees when necessary.
Prepare Sodexo quotations for works for submission to the client and support with business case presentations for projects.
Follow up work in progress
Provide, as requested, updated information to the Client, or management.
Provide information and to assist in the compiling of monthly report.
Manage the Sodexo help desk operation, assigning and closing out jobs.
Liaise with suppliers and vendors to ensure timely receipt and processing of invoices.
Liaise with site team to ensure timely distribution of reports and follow up required to achieve timely close out of actions.
Deliver mandatory and job-related training sessions to frontline staff, maintaining accurate training record cards.
Ordering of stock of consumable items and assisting with stock take when necessary.
Support the site GSM / management team in general administrative duties involved with the contract scope on site.

For a full list of responsibilities please view the attached job description

Ideal Candidate

What you bring:

Essential:

Have a good basic education, with good written and spoken English and basic mathematical skills.
A keen eye for detail
Experience in the operation of asset management systems.
Proven experience in office administration
Skilled and experienced in office software packages e.g. Excel, Powerpoint and MS Office tools, ability to produce reports, spread sheets and presentations
Strong interpersonal skills enabling ongoing positive relations with all stakeholders
Be a team player with a flexible and adaptable approach.
Excellent planning and organizational skills
Be able to provide both summarized and detailed reports, on current operations department activities when requested to do so.
Ability to be on location by at least 8.00am Monday to Friday

Desirable:

Working knowledge of facilities services
NVQ or similar in Business Administration or Facilities Management Level 2.
IOSHH Managing/Working Safely
COSHH controls
Experience in leading and motivating teams
First Aid training
Experience in delivering training sessions to frontline staff

Salary	up to £30,000pa + excellent benefits
Frequency	Annual
Job Reference	SDX/TP/RF9447/CS
Contract Type	Permanent – Full Time
Closing Date	08 June, 2023
Job Category	Facilities Management
Business Unit	UK Corporate Services
Location	Swindon, United Kingdom
Posted on	16 May, 2023

Add to watchlist
Print this job
Refer a friend for this job

Your name (required)

Your email address (required)

Receiver name (required)

Your friend's email address (required)

This form is protected by Google reCAPTCHA. By using this form you agree to the Google Privacy Policy and Google Terms of Use.