Contract Administrator

Job Introduction

As an Contract Administrator at Sodexo in York-YO31 8TA, you will provide a warm welcome and make that all-important first impression in our prestigious corporate building. This is your chance to show your 5-star customer service skills and make a meaningful impact with a great team. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.  

What you’ll do:

• Administer Kronos payroll with the admin team and support with any queries as appropriate.
• Monitor the onsite team absences and advise department heads on levels and required actions.
• Oversee the onsite team’s holiday records ensuring that department heads are following procedure.
• Support department heads with the minuting of HR related meetings
• Oversee and take ownership of the onsite team personnel folders, ensuring legal compliance and compliance to Sodexo HR and H&S procedures.
• Oversee and collate the generic H&S documentation both hard copy and on the shared drive. To include fire; first aid; maintenance; Puwer inspections; Safety Walks; Electrical testing; DSE; New Starter documentation; Workplace inspections; Business continuity plan, Tech Administration support for multiple sites.
• Oversee and maintain the Contractor Management file ensuring compliance to Sodexo procedures.
• Collate monthly supplier invoices ready for Client billing.
• Trading of supplier invoices via Sodexo platforms & account reconciliation.
• Chasing Aged Debt
• Catering administration support to the admin team
• Support Sodexo with all environmental, care and H&S audits.
• Attend training as and when required.
• Champion safety by reporting hazards, concerns and observations following the 3A and near miss process. 

What you bring:  

• Excellent team ethos and superb communication skills    

• Ability to prioritise tasks and remain calm under pressure    

• Previous experience in a similar role is a bonus, but a can-do attitude and complete customer focus will tick the box   

• Champion of health & safety practices     

• Desire to grow and progress your career if you are interested    

What we offer:  

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment  
• Competitive compensation  
• Full training and full protective uniform supplied  

Ready to be part of something greater? Apply today!  

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Package Description

• Contract Administrator
• Monday - Friday 09:00am - 17:00pm
• 37.5 Hours worked per week
• £12.50 per hour + Sodexo Benefits.
• Full uniform and training provided
• Free parking onsite
• 20 days annual leave increasing to 25 with service
• Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is (YO31 8TA)

About the Company

About Sodexo 

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. 

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Click here to read more about what we do to promote an inclusive culture.