Administrator

Job Introduction

As an Armed forces Mess Accounts Administrator at RAF Benson, Wallingford, you'll provide the accounting and billing requirements of the Mess in a client-facing role, whilst applying and strictly adhering to mess and company policies and procedures. This role may require responsibility for more than one Mess.

What you’ll do: 

• To maintain excellent client/customer relationships
• To report any near miss occurrences, accidents or faulty equipment to management
• To ensure effective communication with line manager, team, customer and client organisation
• Ensure that all charges for the month are entered onto the appropriate system to assist the production of all mess bills
• Produce accurate mess bills within set deadlines so that all mess members receive their bill on a monthly basis
• Provide all required monthly reports to the client, finance and services manager in order to be able to present the monthly financial position of the mess.
• Maintain complete debtors and creditors information in order to assist with cash flow and provide visibility of the financial position of the mess to key stakeholders
• Obtaining prompt settlement of monies owed to the mess to comply with service requirements
• Ensure that the accounting system is kept up to date to provide accurate information to key stakeholders as required
• Collect and accurately record all receipts
• Bank all receipts correctly and regularly in line with company procedures and requirements in order to adhere to cash holding limits
• Reconcile cash/cheques on a daily basis to prevent errors and ensure that all monies are correctly accounted for
• Complete all supplier payments by due dates after obtaining appropriate approvals and ensuring sufficient funds exist in the bank account
• Accurately record all supplier payments to produce and maintain accurate bank records
• Ensure cash/cheques are always securely stored and compliant with security of cash procedures
• Provide a prompt and efficient collection service to all mess members so that customers feel that they received an excellent and professional service
• Answering queries from mess members and other parties regarding mess matters in an accurate and timely manner
• Maintain mess member details on the system to ensure all records are accurate and up to date and to ensure billing information is correct
• Produce accurate reports requested by the client in a timely manner to comply with mess rules and requirements
• Process all information with discretion and strict confidentiality in order to comply with data protection and other security requirements

What you bring:  

• Demonstrate previous experience of transaction processing in an accounts environment
• Excellent standard of literacy and numeracy
• Excellent knowledge of written and spoken English
• Customer service focused and committed to providing a helpful, prompt, responsive service
• Very good practical knowledge of Microsoft Office (Excel, Word, Outlook)
• Well organised with a strong ability to work to tight deadlines
• Accurate data entry skills with excellent attention to detail
• Good interpersonal and communication skills with proven experience in dealing with a wide-range of individuals/teams at different levels, including an excellent telephone service

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment  
• Competitive compensation  
• Full training and full protective uniform supplied  

Ready to be part of something greater? Apply today!  

Package Description

• 30 hours per week
• Monday to Friday 
• £11.44 per hour
• Car parking on site

​Check your local transport links here: Plan Your Journey | Traveline 

About the Company

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins. We have also launched Be Heard which is an employee network designed to bring black colleagues together (virtually) to bring about positive change.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We’re a ‘ban the box’ employer, which means we don’t ask people to disclose their convictions unless the role needs a security check. 

We recognise the potential of people with convictions in the job market. Helping those with a criminal history securing employment is not only critically important for the individuals themselves but can also be hugely beneficial for wider society. Offering second chances can be an effective investment in local communities and a great solution for local skills and labour market needs. 

Click here to read more about what we do to promote an inclusive culture.