Administrator - Chaplaincy

Job Introduction

HMP Bronzefield are currently recruiting for an Administrator within the Chaplaincy team to manage the administrative aspect of a busy and thriving Chaplaincy department through their attentive and careful planning, ensuring that all Chaplains and operational staff are properly equipped with the information they require to fulfill their tasks.

If you have excellent communication skills, enjoy working as part of team and have experience within a previous administrative role, this could be a great opportunity for you!

HMP/YOI Bronzefield is a closed local prison serving courts across the South of England. Our mission is to deliver quality of life services which make a meaningful difference to women in the criminal justice system by supporting them to change their lives for the better. To achieve this we focus on providing needs-based services and programmes to rehabilitate and improve the well-being of our women. 

We house up to 572 women (approximately 14.5% of the national female prison population). The women in our custody have a diverse and complex set of needs and range from mothers and babies, young offenders, life and long term sentenced women, short to mid-term sentenced women, foreign nationals and women on remand. 

We have been awarded a bronze accreditation by Investors in People for our commitment to our staff, their development, engagement and investment in a sustainable future.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Role Responsibility

• Provide guidance and support for patrol officers re chaplaincy groups/other bookings; rules/routines for area or specific activities.
• Administrate the chaplaincy diary by ensuring all regular chaplaincy activities and record bookings from other areas are accurate.
• Update the monthly worship activities publicity (amend monthly festivals list from Chap HQ; amend days/times of chaplaincy activities as necessary) and circulate to residence areas and Reception for display, including updating the POD.Email updated version to IT for display on prisoner intranet and notice boards.
• Complete PRFs as required for subscriptions; church supplies; faith specific supplies as identified
• Administrate chaplaincies Regime monitoring by providing dated daily sheets for completion by Chaplains each week; collate figures into the appointed reporting spreadsheets for submission.
• Record applications in log and replying/passing apps to relevant chaplain as appropriate
• Record requests for 2MakeIt and collaborate with the 2MakeIt tutor in the administration of the programme
• Work collaboratively with the chaplain appointed to manage the Sycamore Tree Programme
• Manage Attendance Lists for Chaplaincy activities which average 12 weekly faith meetings and 1 monthly
• Manage bookings for rooms in Multi Faith Rooms
• Be the first Chaplaincy contact point
• Liaise with the managing chaplain when planning and administering team meetings and development, namely arranging meetings; take minutes and distribute
• Manage the Boo Teek within hours agreed with the managing Chaplain

**Full job description below**

The Ideal Candidate

Essential

• Administration experience
• Good verbal and written communication skills
• Able to work in a flexible and creative way whilst maintaining good planning, organisational and record keeping skills.
• Good level of computer literacy
• Good decision making and problem solving skills
• Experience of producing monthly and/or annual reports.
• Able to build and maintain effective working relationships with chaplaincy team, departmental heads and staff all levels of the business, along with Chaplaincy Visitors and Volunteers.

Desirable

• Experience of working with diverse faith and social community groups.
• Experience of working within a prison.
• Experience of working within a Chaplaincy Team (prison, hospital, education etc) and /or other prison departmental areas.
• Experience of working independently and as part of a team.
• Experience of fundraising

Package Description

Salary of £20,356.17 per annum plus £3,453 London Weighting.

Excellent benefits including season ticket loans, free meals, free parking, subsidised gym membership, group discount schemes, pension and 28 days holiday.

Location - HMP Bronzefield, Woodthorpe Road, Ashford, Middlesex, TW15 3JZ. Please note this is not located near Ashford in Kent.

For more information on Sodexo Careers and Sodexo Justice please visit Sodexo Careers and Careers in Justice

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.