Administrative Assistant

Job Introduction

Job Purpose

• The main focus of this role is to work with the Admin Team to provide a full administrative support to Service Managers and the Exec Team.

Role Responsibility

• To provide administrative support to include arranging meetings, producing and distributing memo’s, letters, attendance at meetings and producing reports

• To carry out general administrative duties as requested by all Managers to include, photocopying, laminating, filing, printing and scanning documents

•  Assisting the team on a daily basis, room bookings, arranging conference calls, scheduling appointments and diary management.

• To monitor sickness levels on site and provide update reports to all Managers

• To complete recruitment packs and DBS checks for new starters

• Deal with incoming telephone calls in a professional and efficient manner, take and pass on clear messages.

• Assist with updating employee files and the HR filing system.

• Attend and participate in the MFT Meetings

• Book Travel and Accommodation as a nominated booker on site.

• Ordering stationery

•  Support other members of the Admin Team to meet deadlines and provide cover as and when required.

The Ideal Candidate

Essential:

• Competent in the use of Microsoft Office, Outlook, Word, Excel, Powerpoint to at least intermediate level or above.
• Demonstrate a wide range of skills including good interpersonal, organisational, verbal and written communication skills.
• Excellent time management.
• To be organised, methodical and show attention to detail.
• Have a can-do and adaptable approach and strive to anticipate what is needed and take appropriate action.
• Ability to prioritise and carry out instructions.
• Be highly motivated, accurate and work well under pressure.
• Ability to communicate at all levels in a confident manner.
• A team player – take account of other’s workloads and offers help.

Desirable:

• NVQ in Business Administration

Package Description

We have an excellent opportunity for an Administration Assistant to join our team at Wythenshawe Hospital.  You will be supporting the Senior Administrator onsite in a varied and exciting role.

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.