Admin Assistant

Job Introduction

We are currently recruiting a customer focused Administrator who enjoys a diverse and exciting, busy day in the office to provide full administration support at Manchester University NHS Foundation Trust Hospital (Oxford Road campus).

The role provides the opportunity for you to enhance and develop your general admin skills in a busy environment. With strong attention to detail and organisation skills, no two days are the same! You will provide full administrative support to the Service Operation Leads, Service Managers and all of the support functions, covering all levels of administration tasks on site whilst ensuring deadlines are met. 

Role Responsibility

• Support and cover all levels of administration tasks on site
• Offer administration support to various stakeholders within a generalist capacity
• Take minutes of meeting as required in formal meetings
• Ensure all employee files are kept up to date – filing on a regular basis, archiving  and creating new files
• Provide a helpful and efficient service, including dealing with incoming telephone calls and visitors booking rooms where required and relaying messages
• Carry out a variety of general administrative tasks as directed by the Senior Admin Officer, including printing, laminating, photocopying, binding and scanning of documents
• Assist with the opening and circulation of post and ordering of office stationery
• Support with the noticeboard updates across the site to ensure they are compliant and displaying all weekly and monthly updates
• Arrange rail, air and hotel accommodation as requested through Sodexo’s preferred travel booking system for colleagues
• Provide support to other members of the Admin Team to meet deadlines and provide cover as and when required

The Ideal Candidate

• Previous Administration experience
• Great attention to detail and accuracy with the ability to co-ordinate workloads
• Experience of being proactive and reactive in a admin role
• Proven IT skills, ability to demonstrate working knowledge of MS Office (Word, Excel and Outlook)
• Good written and verbal communication skills
• Able to meet deadlines
• Organised, methodical and show attention to detail.
• Have a can-do and adaptable approach and strive to anticipate what is needed and take appropriate action
• Able to prioritise and carry out instructions
• A team player to take account of other’s workloads and offers help
• Discreet and able to maintain confidentiality when working with sensitive information

Package Description

As part of our commitment to improving the quality of life for our employees, Sodexo offers a Flexible Benefits Scheme, allowing you to tailor a reward package to suit your needs but includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave. We also have a Sodexo Discount scheme, which offers employees and their friends and family the opportunity to benefit from over 1,200 discounts from top retailers both online and in-store.

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.