Accounts Payable Clerk
Job Introduction
Sodexo are currently recruiting a well organised and motivated Accounts Payable Clerk with payment processsing experience to be based in offices in Salford Quays. The role will require individual’s with a “can do” attitude and approach; who can work well in a team structure & environment, displaying great customer service & Interpersonal skills. This is a very exciting time to join Sodexo and really help drive through improvements. We are a global facilities management company that can offer real career progression and development opportunities.
Role Responsibility
- Proactively manage all Accounts payable mailboxes on a daily basis; ensuring that prompt & urgent request are escalated in line with department SLA.
- Check incoming expense claims are in line with the guidelines of the Expense policy.
- Scan invoices via an OCR system, ensuring all invoices scanned are managed through to completeness.
- Process the managed account invoices in line with the vendor payment terms. Ensuring all cost centre postings are live accounts and any anomalies are actively managed to completeness.
- Reconcile vendor statements to ERP ledger for all vendors identified on the reconciliation list monthly; ensuring that any highlighted issues or discrepancies are managed direct with the vendor.
- Following the debit balance process, actively chase down refunds with our vendors to clear the AP ledger.
- Final demands and county court judgements are managed and cleared on the day of receipt
- Cheques received are banked and cleared down on the AP ledger on day of receipt
- To produce an accurate weekly Cash forecast report from the ERP system & liaise with the treasury team on query management.
- Proactively manage the EDI rejections and the central data base. Identify non compliance of both site and vendor.
- Actively chase vendors for identified missing EDI documents, escalating non compliance internally & with the central purchasing team & vendors to ensure agreed SLA’s are met
- Ensure excellent customer services levels are maintained when communicating with both internal and external customers.
The Ideal Candidate
Essential
- Experience in Accounts Payable with a payments background
- Experience of working within an MM / P2P process environment
- Pro-active, responsive and action orientated
- Ability to work in a constantly changing process environment
- Advanced level Excel Skills
- Previous working knowledge of OCR systems & process
- Strong Customer service and Interpersonal / people skills
Desirable
- Previous Shared Service Centre experience
- Experience working in a continuous improvement environment
- General understanding of financial disciplines
Package Description
Band A
About the Company
Sodexo UK & Ireland employs around 36,000 people and delivers On-site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.
With an annual turnover of over £1bn, Sodexo delivers a diverse range of services from catering, cleaning, reception to security, laboratory and grounds maintenance services, enabling clients to focus on their core business.
Please note a DBS check maybe required
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