Accounts Administrator

Job Introduction

We currently have an opportunity for an Accounts Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

• Ensure that all charges for the month are entered onto the appropriate system to assist the production of all mess bills
• Produce accurate mess bills within set deadlines so that all mess members receive their bill monthly
• Provide all required monthly reports to the client, finance, and services manager in order to be able to present the monthly financial position of the mess.
• Maintain complete debtors and creditors information to assist with cash flow and provide visibility of the financial position of the mess to key stakeholders
• Obtaining prompt settlement of monies owed to the mess to comply with service requirements
• Ensure that the accounting system is kept up to date to provide accurate information to key stakeholders as required
• Collect and accurately record all receipts
• Bank all receipts correctly and regularly in line with company procedures and requirements in order to adhere to cash holding limits
• Reconcile cash/cheques daily to prevent errors and ensure that all monies are correctly accounted for
• Complete all supplier payments by due dates after obtaining appropriate approvals and ensuring sufficient funds exist in the bank account
• Accurately record all supplier payments to produce and maintain accurate bank records
• Ensure cash/cheques are always securely stored and compliant with security of cash procedures
• Provide a prompt and efficient collection service to all mess members so that customers feel that they received an excellent and professional service
• Answering queries from mess members and other parties regarding mess matters in an accurate and timely manner
• Maintain mess member details on the system to ensure all records are accurate and up to date and to ensure billing information is correct
• Produce accurate reports requested by the client in a timely manner to comply with mess rules and requirements
• Process all information with discretion and strict confidentiality to comply with data protection and other security requirements
• Support the mess manager with any additional administration duties as required

The Ideal Candidate

Essential:

• • Excellent interpersonal skills and ability to communicate effectively with customers, clients, and staff at all levels on the site
• •Be a team worker with a flexible approach
• •Have strong Excel and IT skills with ability to set up ad hoc reports
• •Strong attention to detail
• • Excellent time management and organisational skills to support and deliver effective Finance department service in a demanding environment
• •Self-motivated

Desirable:

• Knowledge of SAP
• Knowledge of UDC payroll
• Knowledge of E-ProphIT
• Working knowledge of standard account practices (Sales & Purchase Ledger & Credit Control)
• Previous knowledge of a retail and cash environment

Package Description

Monday-Friday 

8:00-14:00

£10.00ph 

Many employee benefits and rewards available 

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.