Event Coordinator

Event Coordinator Fixed Term Contract up to 8 months

• Royal Academy of Arts, Burlington House, Piccadilly, London, W1J 0BD
• £29,000 - £30,000pa depending on experience
• 40hrs pw Tuesday to Saturday
• Free lunch on site Tuesday to Saturday. Amazing art exhibitions privileged access; free extensive company training, opportunities.
• Food and beverage service experience essential

Job Introduction

At Sodexo Live!, we create exceptional food, service and event experiences in some of the UK’s most iconic cultural venues. We are proud to be the catering and events partner at the Royal Academy of Arts, and we’re now looking for a talented and proactive Event Coordinator to join our London team.

This is a fantastic opportunity for someone who thrives in a fast-paced, client-facing environment and enjoys bringing events to life through exceptional organisation, attention to detail and service excellence.

As Event Coordinator, you’ll act as the primary point of contact for internal clients, vendors and stakeholders, coordinating and delivering internal events and catering across the Royal Academy of Arts.

You’ll play a key role in planning, logistics, communication and on-the-day delivery, ensuring events run smoothly from start to finish, even when lead times are short and priorities change.

This role reports to the Head of Events, with a dotted-line relationship to the General Manager.

What You'll Do

• Plan, coordinate and deliver internal events in collaboration with Royal Academy teams

• Act as the main contact for clients, suppliers and internal stakeholders

• Coordinate catering for internal meetings, including drop-off setups and post-meeting clearances

• Manage event logistics including staffing, equipment, deliveries, storage and health & safety compliance

• Administer event budgets, track spend and complete post-event financial reconciliation

• Input and manage event details using Priava, Microsoft Teams and shared systems

• Maintain accurate event records and reporting to support continuous improvement

• Organise and manage a flexible, self-scheduled rota (typically Tuesday–Saturday, with occasional Sundays/Mondays)

• Support café operations during quieter event periods, assisting with service and stock

• Contribute to post-event reviews and service enhancements

For a full list of responsibilities please read the attached job description

What You Bring

• Proven experience in event coordination, ideally within hospitality or catering

• Food & beverage knowledge and operational experience

• Strong organisational skills with excellent attention to detail

• Confident managing multiple priorities and last-minute changes

• Experience with budgets, invoicing and financial reconciliation

• Excellent communication skills and a collaborative working style

• Comfortable using Microsoft Office and event management systems (Priava desirable)

• A proactive, customer-first mindset with a passion for service excellence

• Flexibility to work evenings, weekends and public holidays as required

What we offer

Working with Sodexo Live! is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Click here to read more about what we do to promote an inclusive culture.

File Downloads

• UK Rewards and Benefits Guide..pdf
• Sodexo Live! JD Event Coordinator HPL.1.RAA.pdf