HR Assistant

Job Introduction

The HR Assistant will have accountability for the effective processing of employee data. Specifically, this person will be responsible for:

Role Responsibility

The HR Assistant will have accountability for the effective processing of employee data. Specifically, this person will be responsible for:

• General administrative duties for the function, ensuring that post is opened on a daily basis, HR notice boards are maintained and any hard-copy forms are well stocked.
• Provide administrative support as directed by the HR Business Partner for site based Learning and Development activities and employee events.
• On a weekly basis, the incumbent will be responsible for ensuring that job opportunities are advertised appropriately across the site (including roles within other segments and locations).
• Act as the main site VCP (Vetting Contact Point) responsible for meeting with applicants, checking that the security clearance forms have been correctly completed and that identification documents are thoroughly verified, copied and endorsed.
• Identity Checker for the Disclosure & Barring Service (DBS) forms and key contact for any queries or questions on either the DBS or the Security Clearance Forms.  The incumbent will need to liaise closely with the People Centre, in a timely fashion, to provide information on issues that arise from the results of either of these processes, where the applicant is a potential new employee.
• The incumbent will be responsible for ordering PCO Home Office badges once clearance and training have been completed to a satisfactory standard.

• Administration of employee absences – to distribute information around the establishment and to the People Centre, where required.
• Supporting the function by taking responsibility for the organisation and catering arrangements for meetings /events, booking in/greeting visitors, locating rooms for OH clinics.
• Raising purchase orders as and when required.
• Sit in on manager interviews (only where an appropriately trained employee is not available to assist) grievances, disciplinaries and investigations in the role of note taker, provding accurate and well-written documentation in a timely manner after the meeting.
  • To provide admin support to the L and D Manager and for any site based employee events as required
• Deal with general queries to the department, directing managers and employee sto the PeopleCentre and other on-line tools where appropriate.

Any project or other appropraite activity as designated by the HRBP.

The Ideal Candidate

Essential

• Experience in an administrative role.
• Ability to use IT to a good standard eg Microsoft Word, Excel, Outlook
• Confidentiality and discretion
• Accuracy and attention to detail
• Good communication skills, both written and verbal
• Good organisational skills with the ability to work effectively to deadlines

Desirable

• Experience in a HR related field
• Experience of SAP (HR)

Package Description

HMP Forest Bank are currently seeking applications for the position of HR Assistant to provide location based administration support activities to the Human Resources Business Partner.  The HR Assistant will have accountability for the effective processing of employee data.

Plus pension plan and many other benefits, including free lunch, car parking.

About the Company

Sodexo Justice Services are a business with social purpose aiming to change lives for the better. We provide custody with care and rehabilitative justice services at sites across the world.   In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,300 locations in the corporate, healthcare, education, leisure, defence and justice sectors.   With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business