Receptionist - Office Service Operative

Job Introduction

To assist and support in the effective running of the Office Support Services to Mars. To ensure that all services are provided professionally, consistently and with particular focus on Customer Service. 

Role Responsibility

• To be fully competent in all Office Service operational tasks.
• To perform reception duties, meeting and greeting clients and visitors, communicating site safety information, production of access control cards, carrying out contractor site inductions and carrying out secretarial duties to include typing of notes, letters presentations, ordering taxis ensuring payments and management of associate taxi receipts etc.
• To perform post room duties.  Dealing with incoming and outgoing mail and parcels.
• To use Mars SAP accounting system to interrogate order information and cost centres.
• To manage the in-house hard copy archiving area both the recording for storage and destruction process
• To be responsible for ensuring all new starters have pigeon holes Id cards etc.
• To order distribute and maintain stationery stock levels.
• To carry out printing, binding and laminating of documents
• To provide meeting room management both in housekeeping room set ups and preparation of multi media equipment. 
• To support in maintaining and developing process and procedure manuals for Sodexo
• To manage the panel room process both physical set up and data entry
• To carry out data entry for winlims
• To maintain displayed information to correct security levels on the information high way
• To manage the Mars Fire evacuation process

The Ideal Candidate

Essential:

• To have a high degree of tact and diplomacy skills.
• To have a flexible approach, undertaking multi-skill training and adhoc duties as required.
• To demonstrate the ability to work using own initiative as well as working as part of a team.
• To be able to work in any department within the Office Services Team.
• To maintain a good standard of appearance at all times.
• To demonstrate a high degree of competency in the use of all software.
• To have a capacity to absorb new information quickly and accurately.

Desirable:

• To have an interest in technology and soft ware.
• To be self disciplined independent and free thinking.
• To produce work with a high degree of accuracy first time with a great attention to detail.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process