Personal Assistant

Job Introduction

Sodexo have a fantastic opportunity for a talented PA to join our team but be based working from home!  The role will support our global healthcare team. Your focus will be to provide an efficient, effective & professional administrative support service to our Chief Marketing Officer and Senior Vice President. 

You will be a dynamic, versatile experienced PA with a good understanding of confidentiality, a highly organised approach to your work and a positive, can-do attitude. This is a key role in managing the administration team for the CMO and SVP, including and interfacing with senior managers, clients and other teams across the business.  Excellent communication skills are therefore essential as you will be liaising with a broad range of stakeholders.

You will be involved in a range of duties to include taking care of diary planning and management, reports, meeting arrangements and minutes, project co-ordination, general administration and being involved in a large variety of engaging tasks.  There is almost endless opportunity for involvement if you love to multitask and enjoy working under pressure in a rewarding and fast-paced environment.

This is a great developmental opportunity to join a world leading food and facilities management Company which can offer unrivalled opportunities for career progression.

You don't just join Sodexo, you belong

Join Sodexo and you become part of a worldwide, extended family. Team spirit is strong and encourages people to stay long-term. You can bring your whole self to work every day and we cant wait for you to join the team!

Role Responsibility

• Proactive and efficient Executive diary management
• Monitoring e-mails and proactively action as agreed, ensuring deadlines are met by Executives and outstanding actions followed up.
• Organise meetings, ensuring that the Executives are prepared for all meetings with papers/packs etc.  Attend and support as requested. 
• Arrange extensive domestic and international travel and visas including accommodation, car hire etc.
• Act as the primary interface for the Executives, taking and screening calls/visits accordingly
• Administrative expertise, managing all forms of correspondence such as post, email and taking minutes and dictation in meetings for recording and communication purposes. 
• Produce and update Excel spreadsheets and Power Point presentations as required.
• Maintain strict confidentiality on work undertaken on behalf of Executives. 

The Ideal Candidate

Essential

• Strong understanding and respect for confidentiality
• Proven consistent experience as an Executive Assistant/PA and working in a team orientated environment
• Excellent relationship management and interpersonal skills
• Excellent verbal and written communication skills
• Excellent telephone manner
• Ability to work cooperatively within a team and on own initiative
• Proficient IT skills including MS Word, MS Excel and MS PowerPoint
• Self-motivated and self-starter, with ability to prioritise and schedule work independently
• Well organised, with ability to work to tight deadlines and pays attention to detail
• Flexible in terms of working times and responsibilities, e.g. out of hours work may be required with notice

Desirable

• Experience of working in a FM healthcare environment

Package Description

£32,000pa - £35,000pa + great benefits

WFH Remote some travel may be required to attend meetings and events requiring occasional overnight stays. 

Fixed term maternity leave contract Sept 2022 to April 2023

Work Pattern - Monday to Friday 8.30am – 5.00pm 40hrs pw with flexibility

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.