Personal Assistant

Job Introduction

Personal Assistant
Fixed Term Role – Duration 3 months with possible extension
40 Hours Per Week
Up to £30,000
No Fixed Place of Work

Sodexo Live! is a leading global provider of hospitality and event management services, renowned for delivering exceptional experiences at some of the world's most iconic venues. We are now looking for a dedicated individual to provide high level administrative support to our Directors within the Executive Leadership Team.

In this role, you'll help ensure smooth operations by liaising with various stakeholders, supporting our leadership team, and contributing to our ongoing success. You'll work closely with our Executive Assistant and Hub Manager, with opportunities for remote work and occasional travel for meetings and events.

If you're organised, proactive, and thrive in a dynamic environment, we invite you to join us and help drive excellence in hospitality and events at Sodexo Live!

Main Responsibilities

What you’ll do:

Diary and Schedule Management: Proactively manage Directors’ calendars, ensuring timely appointments and meetings.
Email and Action Monitoring: Monitor and respond to emails, follow up on outstanding actions, and ensure deadlines are met.
Meeting Organisation: Prepare agendas, papers, and packs; attend meetings and provide support as needed.
Travel Coordination: Arrange extensive travel (flights, accommodation, transport) adhering to UK and Group policies, and optimize travel budgets.
Administrative Support: Handle correspondence, take minutes, dictation, and produce high quality documents, spreadsheets, and presentations.
Event and Meeting Coordination: Organise on/offsite meetings, client entertainment, and company events.
File and Record Management: Maintain electronic and paper filing systems securely and efficiently.
SAP and Finance Tasks: Raise/process invoices, chase payments, and manage Directors’ expenses via the Condeco system.
Additional Duties: Support Directors and team with admin tasks, project work, and undertake other responsibilities as required.
Confidentiality: Maintain strict confidentiality on all work related matters.

The Ideal Candidate

What you bring:

Essential

Previous Executive Administration experience
Competent with Microsoft Office applications, including Outlook, Word, Excel, Publisher and PowerPoint.
Good numerical and verbal skills.
Excellent communication, organisational and administration skills, including editing skills.
Outstanding attention to detail
Ability to multitask and thrive in a fast paced environment.
Have worked in an environment where confidentiality is important.
Ability to be resilient and adaptable.
Good standard of general education
Ability to work both independently and as part of a team.

Desirable

Proven experience within a similar role. Experience working with an extremely busy team with very high standards would be useful.

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

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Salary	Up to £30,000
Frequency	Annual
Job Reference	SDX/TP/1373940/143674/SL
Contract Type	Fixed Term
Closing Date	20 June, 2025
Job Category	Administrative
Business Unit	UK Sodexo Live
Location	No Fixed Place Of Work, United Kingdom
No. of positions	1
Posted on	03 June, 2025

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