Personal Assistant / Administrator to prison director ( 2 days a week)

Job Introduction

£7744.93 per annum (basic salary £6601.33 plus London Weighting £1143.60 per annum ) 

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Flexible and dynamic work environment
• Competitive compensation
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Full training and full protective uniform supplied
• Health and wellbeing incentives
• Reward and Recognition schemes 
• Flexible working considered
• Volunteering days 
• Cycle to work scheme
• Life Assurance 
• Free meals and parking on site

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

All offers are subject to full security clearance checks 

Ready to be part of something greater? Apply today!

Job Introduction 

HMP Bronzefield are currently recruiting for a Personal Assistant / Admin to Prison Director  to provide comprehensive general administration support to the Director.

Awarded a bronze accreditation by Investors in People, HMP YOI Bronzefield focuses on providing needs-based services and programmes aimed at rehabilitating and maintaining the well-being of prisoners. HMP YOI Bronzefield is an all-female prison that can hold up to 542 women. Working in a prison might not be what you think. We have a huge range of roles in a dynamic, unique, exciting, challenging but very rewarding environment. We aim to reduce reoffending and rehabilitate, changing lives for the better.

Sodexo Justice delivers custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within England, Scotland and Wales and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

For more information on Sodexo Careers please visit Sodexo Careers 

Main Responsibilities

• Maintain all appropriate records and documentation. 
• All administration duties to support the Director.
• Maintain all required databases.
• Raise purchase orders as required.
• Act as a VCP (Vetting Contact Point) responsible for meeting with applicants, checking the security clearance forms have been correctly completed and that identification documents are thoroughly verified, copied, endorsed, actioned and accurate records are maintained.
• Identity Checker for the Disclosure & Barring Service (DBS) forms and key contact for any queries or questions on either the DBS or the Security Clearance Forms. 
• Monitor and oversee all filing and ensure that record systems are kept up-to-date and stored securely.
• Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
• Abide by the corporate strategic directions, Contract Delivery Indicators, MoJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies.
• Co-ordinate external and independent audits.
• To answer and respond to telephone enquiries and correspondence within the required timeframes.
• To act as a minute taker for those meetings you are allocated by your Line Manager.

Please see attached job description for further information regarding the role requirements 

The Ideal Candidate

• Able to operate relevant IT applications 
• Experience of working under pressure and to deadlines 
• Able to manage competing work priorities 
• Attention to detail and accuracy
• Knowledge or experience of customer experience service delivery
• Be able to demonstrate excellent interpersonal skills
• Flexible in approach
• To be committed to personal development
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About The Company 

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.