Office Administrator

Job Introduction

About the Role

At Sodexo we know how important our fantastic family of Administrators are – keeping our business running smoothly for our colleagues and clients and we have an opportunity for an Office Administrator to join our team in Dublin.

Being the go-to administrator for our teams in our office, you’ll be super organised supporting in all thing’s admin related in our site!

You’ll be assisting with a variety of things from wages and compliance to reports and budgets, so you’ll never have to worry about two days being the same!

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications.

A few things about you

We want you to bring your ability to prioritise tasks, organisational skills and your experience of working in a similar role with you when you join us. Don’t forget to bring your IT knowhow too!

You’ll be customer and client facing and will respond to requests so having excellent customer service and communication skills is key. Being a team player is also important, there’s no ‘I’ in team!

As you’ll be dealing with sensitive information at times you must have excellent attention to detail as well as be able to always maintain professional standards of confidentiality.

Sodexo embeds a strong safety culture in everything we do. There will be company procedures to follow alongside our Health & Safety practises so it is vital that you will champion this.

What we offer:  

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer: 

• Flexible and dynamic work environment 
• Competitive compensation 
• Access to ongoing training and development programs 
• Countless opportunities to grow within the company 
• 20 days annual leave increasing to 25 with service
• Free GP service
• Bike to work scheme
• Life assurance
• Company pension scheme
• Eye care vouchers
• Employee assistance program with counselling and life advice supports
• Family leave options
• Shopping Discounts
• Training, development, and progression opportunities
• Refer a friend scheme (Talent Spotters)
• Online Recognition Scheme (Reward Hub)

Ready to be part of something greater? Apply today!  

Role Responsibility

Day to day duties include, but are not limited to:

• Working closely with the Manager to provide daily administrative support
• Diary and database management, accounts, filing and general admin tasks
• Dealing with incoming and outgoing calls, emails and post
• Monitor and manage visitor access and maintain security awareness
• Eprophit administration, processing of delivery dockets and invoices, assist with closing books
• Keeping records of free issue and preparation of monthly reports
• Updating budget, waste and stock records
• UDC billing
• To undertake the preparation of reports as needed (weekly & monthly)
• Collate Monthly Reports: customer complaints / compliments, promotions, improvements, accidents, incidents, near misses, safety walks and other KPI’s for reviewing with catering Manager and forward to Group Manager
• Collate Maintenance Log ensuring all maintenance issues are reported, recorded and followed upon
• Updating daily menus, menu display screens, allergen information, preparing and printing of food labels
• Update menu design seasonally. Prepare menus and posters for theme days and promotions
• Hospitality – collate service requirements onto weekly schedule (occasional duty)
• Room booking from time to time to include hospitality requests and IT requirements
• Keep Personnel and Training files updated
• Keep Safeguard files updated with assistance of the Catering Manager Maintaining catering databases, keeping up to date and inputting details
• Liaising with clients and suppliers
• Preparing and distributing agendas for meetings
• Project support when required
• Implement office process improvement initiatives
• Other administration duties as required
• To attend meetings and training courses as maybe necessary time to time
• To assist with service operations when required
• To accept responsibility for specific areas, as specified by Catering Manager, to ensure the smooth running of the catering office.

Package Description

• 39 Hours Per Week
• €14.50 Per Hour
• 20 days annual leave increasing to 25 with service
• Free GP service
• Bike to work scheme
• Life assurance
• Company pension scheme
• Eye care vouchers
• Employee assistance program with counselling and life advice supports
• Family leave options
• Shopping Discounts
• Training, development, and progression opportunities
• Refer a friend scheme (Talent Spotters)
• Online Recognition Scheme (Reward Hub)

About the Company

Why choose Sodexo?

You don’t just join Sodexo, you belong.   

What do we mean when we say belong?  

It’s simple. You create a company where everyone is respected and feels that their ideas count. You take care of the quality of life of your people. You make your workplace inclusive, encouraging people to bring their whole self to work every day. That’s our philosophy in a nutshell.   

A career at Sodexo won’t tie you down, it actively encourages your progress. The diverse range of roles we offer is truly infinite. Whatever your skills, experience or passion, you’ll be encouraged and supported to have a fulfilling career.  

We are committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins.  We have also launched Be Heard which is an employee network designed to bring black colleagues together (virtually) to bring about positive change.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.   

Our benefits:   

As part of our commitment to improving the quality of life, health and wellbeing for our employees we provide discounts and benefits that you can tailor to suit your needs. In addition to the essentials like 20 days holidays (plus bank holidays) and pension contribution, we can help you take advantage of being part of Sodexo with benefits such as;    

• Sodexo Discounts - discounts from over 1,200 top retailers with you earning WOW Points (cashback) as you shop   
• Talk – a free wellbeing support helpline for you and your family   
• Up to three paid days each year to volunteer
• Cycle to work    
• Life assurance