Maintenance Planner and FM Coordinator

Job Introduction

We are recruiting for a Maintenance Planner and FM Coordinator to work as part of our Facilities Team involved in all aspects of Facilities Services across a GMP campus. Our Maintenance Planner and FM Coordinator will be responsible for planning and scheduling corrective maintenance on assets and generating reports on progress of PMs and CMs

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Role Responsibility

• Development and planning of Maintenance programs in accordance with cGMP regulations, applicable safety considerations SOPs  
• Co-ordinate the activities of the maintenance planning and scheduling onsite to ensure full on time compliance with maintenance intervals. 
• Co-ordinate any call-out service contracts in line with PM schedules  
• Report Key Performance indicators on a weekly and monthly basis to the Contract Manager 
• Support the reporting of KPI’s on a weekly & monthly basis  
• Support the performance and continuous optimisation of corrective, preventive and project Maintenance, resource planning and scheduling of Maintenance activities. 
• Develop standard hours for maintenance tasks. 
• Work hand in hand with the Helpdesk and with other teams as required to facilitating maintenance activities. 
• Support the trending and analysing of performance data to evaluate the effectiveness of maintenance systems. 
• Utilise software programs designed to support the planning and scheduling of Maintenance activities. 
• Co-ordinate, plan and track all training activities for our team in department. 
• Data entry for both maintenance & calibration as required keeping department compliant. 
• Meet contractors, generate permits, oversight of workmanship, raising quotes and working closely with your finance team in ensuring the smooth flow of invoicing and approvals. 

The Ideal Candidate

Essential: 

• Educated to ordinary degree level 
• Have good computer skills, particularly Microsoft Excel, Microsoft Project, Power Point, etc. 
• Minimum of 2 years’ experience in maintenance planning, execution and administration of M&E equipment e.g. HVAC, Emergency Lighting, Rapid Doors, Lifts. 
• Evidence of self-development and leadership 
• Strong customer focus, with good interpersonal skills and a flexible approach 
• Proven track record in the implementation of maintenance improvement processes 
• Excellent organisational skills 
• Excellent communication skills both verbal and written 
• Excellent interpersonal skills  
• Positive “Can do” attitude 
• Team player 
• Ability to work on own initiative 
• Ability to prioritise duties 
• Ability to Learn 
• Ability to work in a fast-paced environment and to tight deadlines 

Desirable: 

• Experience with computerised Maintenance Management Systems, EAMS, Maximo or Concept or equivalent. 
• Experience in Engineering Environment, particularly in Pharmaceutical. 
• Experience in developing and implementing a planned maintenance programme, corrective maintenance condition-based maintenance, opportunity maintenance and major shutdown overhaul and repair 
• A track record in supervision, team management and setting work direction. 
• Experience with reliability improvement (risk/consequence/failure mode), Root Cause Analysis. 
• Ability to manage the allocation of tasks to our technicians and contractor staff in a team-based environment 

Package Description

€45,000 - €50,000 depending on experience, plus access to superb employee benefits

• 20 days annual leave increasing to 25 with service
• Free GP service
• Bike to work scheme
• Life assurance
• Company pension scheme
• Eye care vouchers
• Employee assistance program with counselling and life advice supports
• Family leave options
• Shopping vouchers
• Training, development, and progression opportunities

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process