Leave & Movements Clerk

Job Introduction

To administer leave and manage the bookings of all movements in support of the Regiment’s activities.

Role Responsibility

Context/Main Issues:

• Maintain all leave files in accordance with current regulations
• To be the central point of contact for all personnel leave and movements bookings
• Make reservations for movements by ferries, train or flights for military personnel and their dependents on assignment
• Maintain manual movement registers in line with current regulations
• Manipulate the MOD database to provide statistical information on leave and movements as required
• Manage hotel reservations through the Central Hotel Booking Services for military personnel and their dependents on posting

Main Assignments:

• Maintain all leave files in accordance with current regulations
• To be the central point of contact for all personnel leave and movements bookings, as well as arrivals and departures
• Make reservations for movements by ferries, train or flights for military personnel and their dependents on assignment
• Maintain manual movement registers in line with current regulations
• Manipulate the MOD database to provide statistical information on leave and movements as required
• Manage hotel reservations through the Central Hotel Booking Services for military personnel and their dependents on posting
• Electronically process debit vouchers for loss/damaged items
• Issue chits in lieu of MOD ID cards when necessary
• Issue HM Forces railcards and processing payments on electronic database
• Manage and maintain the Domiciled Collective Leave (DOMCOL) register
• To maintain excellent client/customer relationships
• To attend team briefs, huddles and meetings as required
• To attend your performance development review to discuss job standards and agree development activities
• To maintain a clean and tidy work area at all times
• To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as required
• To care for all available resources including equipment, materials and supplies as directed
• To report any near miss occurrences, accidents or faulty equipment to management
• To ensure effective communication with line manager, team, customer and client organisation
• To maintain all areas of responsibility to the set service standards and in line with applicable service offer
• To carry out any other reasonable tasks and/or instruction as directed by management

Accountabilities:

• All leave files and moment registers to be maintained and updated
• All movements to be booked for military personnel and their dependants
• All accommodation to be booked for military personnel and their dependants
• DOMCOL register to be maintained and updated

The Ideal Candidate

Essential:

• Administrative experience in a busy office environment
• Good IT Skills – Microsoft Office applications
• ECDL
• Ability to work to tight deadlines as well as prioritise, organise and plan
• Excellent interpersonal and written communication skills
• 2 GCSE at Grade C or above, or equivalent; or NVQ Business Administration Level 2
• SC Clearance requirement to work within Joint Personnel Administration (JPA) system (to be applied for as soon as hired)
• Requires MODNET (Communications and Information System) Account and will be required to undertake Defence Information Management Passport (DIMP) training, which is a mandatory e-learning course
• Requires JPA log in and account (to be applied for a minimum 2 weeks in advance)
• Initial Personnel Administration Course (IPAC) -  (JPA).

Desirable:

• Knowledge of military IT systems and environment

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process