Junior Staffing Coordinator

Job Introduction

In preparation for a busy and exciting summer of events, Heritage Portfolio are looking for a junior staffing coordinator to join their staffing team until the end of September 2023. Our staffing team are responsible for recruiting and training our large casual workforce who work at events across our venues in and around Edinburgh.

No two days are the same; you could be supporting with telephone interviews and prepping for inductions one day and the next, be out on-site checking our team in at one of our venues.

We are responsible for supporting all of our event venues to ensure that the company’s staffing requirements are always met and have the best team in place that employees work in a friendly, and supportive environment.

The role will be a hybrid of working from our head office, at some of our stunning venues and from home – the amount of time spent at each will vary dependant on business requirements.

This is a really great opportunity for someone who is looking to gain experience in the recruitment industry and learn new skills, whilst being part of amazing events across Scotland.

Role Responsibility

Main elements of the role:

• Support with onboarding administration, e.g. right to work checks, prepping for induction dates and monitoring completion of applications
• Conducting short telephone interviews with candidates
• Supporting with payroll administration e.g. entering timesheets into our payroll system and returning hours to our agency partners
• Supporting staffing coordinator with day to day administration involved in booking staff for upcoming events
• Preparing paperwork and setting up venue for large scale events – this will involve creating timesheets and prepping the staff check in area
• Check in staff at smaller events and supporting on larger days.
• Support with on-call 2 days per week
• Complete any other admin, as required.

The Ideal Candidate

Ideal Candidate:

• Previous experience in hospitality would be beneficial but not essential.
• Competent with Microsoft Word, Excel, Outlook & ideally Canva
• Has a good eye for detail and is highly organised
• Good verbal and written communication skills
• Enjoys interacting with people
• Excellent time management
• Ability to multi-task in a fast paced environment
• Someone who has their own transport – some of our venues are outside of Edinburgh city centre (e.g. Perth Races), so own transport would be essential

Package Description

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• 30 Hours per week 
• £11.35 per hour
• 6 month contact - possibility this may extend
• 4 - 5 days per week depending on business levels – this will include weekend work and some evenings.
• Free parking at our head office, racing sites & some of our event venues
• Employee discount scheme across a number of retailers including supermarkets & gyms.
• Access to a range of health & wellbeing resources
• Petrol allowance for travelling to events (for any miles over the regular distance to our head office)
• Free meals when supporting on-site at large events

About the Company

Heritage Portfolio is the sub-segment of Sodexo Live! that produces outstanding catering and event services for our cultural destinations. These include exceptional “in-house” café services in some of Britain’s leading visitor attractions such as V&A Dundee, The Signet Library, The Scottish National Gallery, private parties and dining, weddings and prestigious events including The Royal Garden Party for which we are honoured to have received a Royal Warrant of Appointment as Supplier of Catering Services.

Our mantra is “building a business to be proud of” and as we grow and flourish in the world of bespoke events and venues, we remain true to our original ethos: to provide an amazing experience that goes beyond the remarkable food we serve. Therefore we always looking for passionate, enthusiastic and motivated individuals to join our team and take pride in the work they deliver.