HSEQ Co-ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

Provide efficient and effective Administration Support to enable the HSEQ team functions to successfully deliver their services and required outputs in a safe, efficient and effective manner, while also ensuring compliance with relevant Regulations, Legislation, Policies, Procedures, Guidance and Contractual Requirements.

Role Responsibility

To provide Administrative Services and Support to include, but not limited to;

All Administrative duties to ensure that the team’s services operate efficiently and effectively towards the completion and delivery of both planned and reactive tasks.

Generate timely and accurate Compliance and Health and Safety reports, inclusive of visual data representation and trending.

Maintain Compliance and HSEQ records, documentation and archiving.

Provide Audit Administration for:
- Planned and Reactive Technical Audits
- Audits conducted by the M&E Internal Auditor
- Soft Services Audits
- Internal Audits
- RMPA Audits
- Audits by External parties.
- Inclusive of maintaining the RMPA Audit and Action Plan Register, the Technical Audit Corrective Action Tracker and the Central Improvement Register

Communication between various stakeholders, including Sodexo, Client, Authority, MOD, in relation to the team’s audit activity and any associated access arrangements

Generating end of month reports for the team, including data analysis and trending graphs.

Logging and data reporting for monthly Customer Survey feedback.

Administration of Accident and Near Miss logs, associated folders and documents

Communications with Safegard in relation to accident and incident reporting forms.

Administration support of Business / Safety Alerts and Quick Shares

Assessing/authorising near miss incidences prior to entry on to SALUS and send reports on to Unit Managers

Creation and management of Safety Walk statistics, including analytical data and KPI measure

Manage the creation and subsequent actions for external improvement reports

Create, review and improve internal processes to meet ISO 9001 requirements

To provide holiday/sickness cover to other colleagues within the HSEQ team, to include:
- Planned and reactive maintenance audits
- Reporting of accidents/incidents
- Providing HSEQ advice and guidance, within capability/knowledge
- Providing food safety advice and guidance, within capability/knowledge
- Contractual monthly reporting to RMPA for HSE

Any other task that is reasonably requested by your line manager and is considered to be within your capabilities

The Ideal Candidate

GCSE / A Level qualification level
Experience of operating in a courteous, customer focused and professional manner, maximising the customer experience for all stakeholders.
Experience of working collaboratively and maintaining effective relationships with others, internally and externally to organisation, as appropriate to own area of responsibility.
Experience of providing Administration services.
Ability to prioritise own workload with minimal supervision and use of own initiative.
Ability to work efficiently and effectively across a range of tasks, priorities and differing deadlines.
Experience of Data Protection, and handling sensitive issues in an appropriate manner.
Be a team worker with a flexible approach.
Possess good communication skills, both verbal and written, including accurate spelling and grammar and the ability to give explanations clearly.
Be self-motivated.
Have excellent IT skills. Experience of using databases, spreadsheets and other computer based applications including Microsoft Office applications.
Have experience of using CAFAM system (Desirable).

Package Description

We are looking to recruit a full time QHSE Administrator to build a QHSE team. Experience in QA and or HSE and administration experience is desired. The successful candidate should have the ability to work alone and as part of a team, have the will to learn, attention to detail and be able to think outside the box.

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Salary	£11.06 - £11.06
Frequency	Hourly
Job Reference	SDX/TP/917114/61591
Contract Type	Permanent – Full Time
Closing Date	22 January, 2021
Job Category	Administrative
Business Unit	UK Corporate Services
Location	Speke Liverpool
Posted on	12 January, 2021

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