HQ Colchester Garrison G3 Clerk

Job Introduction

Preparing, drafting, revision and distribution of duty rosters in support of the Garrison Sergeant Major (GSM).

Administer and monitor the Colchester Garrison social media sites, escalating highlighted issues as necessary.

Provide administrative support/cover for security and vetting administrator (G2 Clerk) during periods of absence as directed by the Garrison Establishment Security Officer (ESyO).

Liaise directly with Garrison Units, external agencies, contractors, and stakeholders.

Recording and distribution of Public Military Event (PME) notifications to chain of command and Police as appropriate.

Preparation and co-ordination of the Workplace Induction Programme (WIP) for all staff (military and civilian).

Preparation and co-ordination of the Security Awareness Brief (SAB) for all staff (military and civilian).

Provide administrative support to the Garrison Community Action Panel (GCAP) on behalf of the Garrison Commander.

Provide administrative support to Military Aid to the Civil Authorities (MACA) tasks as required by the Garrison Establishment Security Officer (ESyO) and the Chief of Staff (COS).

Administer and monitor the Garrison Caravan, Towed Vehicle and Motorhome park.

Keep existing Security Data bases up to date under the direction of the Establishment Security Officer (ESyO

Role Responsibility

Preparing, drafting, revision and distribution of duty rosters in support of the Garrison Sergeant Major (GSM).

Administer and monitor the Colchester Garrison social media sites, escalating highlighted issues as necessary.

Provide administrative support/cover for security and vetting administrator (G2 Clerk) during periods of absence as directed by the Garrison Establishment Security Officer (ESyO).

Liaise directly with Garrison Units, external agencies, contractors, and stakeholders.

Recording and distribution of Public Military Event (PME) notifications to chain of command and Police as appropriate.

Preparation and co-ordination of the Workplace Induction Programme (WIP) for all staff (military and civilian).

Preparation and co-ordination of the Security Awareness Brief (SAB) for all staff (military and civilian).

Provide administrative support to the Garrison Community Action Panel (GCAP) on behalf of the Garrison Commander.

Provide administrative support to Military Aid to the Civil Authorities (MACA) tasks as required by the Garrison Establishment Security Officer (ESyO) and the Chief of Staff (COS).

Administer and monitor the Garrison Caravan, Towed Vehicle and Motorhome park.

Keep existing Security Data bases up to date under the direction of the Establishment Security Officer (ESyO)

At the direction of the relevant Authority Personnel, perform general duties in accordance with Staff Duties for Administrative Support Staff (Para 1.1, Appendix 3, Section 7 of Part 3 to Schedule 4 of the Project Agreement).

Liaise with outside units to arrange security training for staff.

General

To continue to develop one’s own skills and knowledge within the position, including any required training courses.

To maintain excellent client/customer relationships.

To attend team briefs, huddles and meetings as required with the cleaning team.

To attend your Performance Development Review to discuss job standards and agree development activities.

To maintain a clean and tidy work area at all times.

To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as required.

To care for all available resources including equipment, materials and supplies as directed.

To report any near miss occurrences, accidents, or faulty equipment to management.

To ensure effective communication with line manager, team, customer, and client organisation.

To maintain all areas of responsibility to the set service standards and in line with applicable service offer to carry out any other reasonable tasks and/or instruction as directed by management.

The Ideal Candidate

Efficient in both written and verbal communication skills.

Proven analytical and planning skills.

Proficient in IT skills, particularly Excel spreadsheets and use of SharePoint.

Social media: skilled in setting-up, monitoring and managing accounts.

Good inter-personal skills.

Persuasive and persistent in achieving challenging objectives.

Good judgement essential.

A self-starter who is proactive in their approach to work.

Able to see the big picture.

Able to make effective decisions.

Ability to foster and promote effective collaboration and partnerships.

Manage and prioritise workload to deliver a quality service in a timely manner.

Deliver effects quickly and efficiently with minimum supervision.

To hold or be willing to obtain SC level clearance.

5 GCSEs at Grade C or above, or equivalent, or NVQ Business Administration Level 2 is desirable .

Previous experience of working in a Military environment is desirable.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process