Full Time SIB Typist

Job Introduction

To provide clerical support to the chain of command.

Role Responsibility

Typing of statements and audio/visually recorded interviews.

The receipt and booking in of all official mail.

The copying of correspondence or other documents prior to despatch.

Answering phone calls and dealing with all queries and relaying messages accurately.

Monthly submissions to MT.

Ordering stationery to ensure adequate supply whilst keeping within budget.

Uploading of documents for all Police investigations.

Assisting in the archiving of police investigation files

Ordering Police forms.

Scanning documents.

Compiling photographic supplements.

Booking in property and registering of tapes/DVDs following interviews.

Any other administrative tasks as required.

General

To continue to develop one’s own skills and knowledge within the position, including any required training courses.

To maintain excellent client/customer relationships.

To attend team briefs and meetings as required (online and face-to-face).

To attend your performance development review to discuss job standards and agree development activities.

To maintain a clean and tidy work area.

To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as directed.

To care for all available resources including equipment, materials, and supplies.

To report any near miss occurrences, accidents, or faulty equipment to management.

To ensure effective communication with line manager, team, customer, and client organisation.

To maintain all areas of responsibility to the set service standards and in line with applicable service offer.

The Ideal Candidate

Essential

Able to show a good standard of education

Basic IT Skills

Typing – Audio/video transcription (audio typing training available for successful candidate)

Knowledge of uploading on the Redcap system to SPCB - in-house training to be provided.

Problem solving

Eye for detail – spotting typing errors and mistakes prior to despatch of reports etc.

Civil Service Manuscript Grading Test (30 wpm net speed); or acceptable external qualifications e.g. RSA Typing Skills Stage III (Advanced) - Pass or Text Processing III (Part 1) - Distinction/Pitmans Typing Advanced - First Class Pass/SCOTVEC Typing 6 or Typewriting 5 plus Copy Speed Test at 35 wpm/LCCI Higher Typing - Distinction or Third Level Pass with Proficiency Certificate and endorsement of speed test pass.

SC clearance to be obtained prior to appointment

Defence Unit Post Operator/Supervisor qualification, to be obtained within first two-months of employment.

Contracting, Purchasing and Finance (CP&F) qualified which will require completion of an e-learning course.

Desirable

Intermediate office IT skills

Knowledge of Adobe/MS Office software

Knowledge of military distribution styles

Package Description

• Free, on-site car parking
• Large range of progression and development opportunities
• Apprenticeships available in Facilities Management and Business Administration
• Subsidised dining facilities
• Employee discount scheme offering a wide range of savings
• Up to 5% cashback savings at over 50 leading high street stores
• Cycle to work scheme participation
• Health and fitness advice for employees and their families
• Contracted sick pay
• Annual leave allowance increments

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process