Fleet Administrator / Supervisor

Job Introduction

We're looking for a Fleet Administrator / Supervisor to join our team on a 6 month FTC. You will manage the AiP Group fleet (company car and vans) to ensure that all vehicles are maintained to their service schedule, the fleets is allocated to new starters/returned from leavers and to arrange repairs for all vehicles

You will be the point of contact for the Sodexo Fleet team and support the transition of the management of fleet to Sodexo 

Role Responsibility

• Ensure vehicles are appropriately allocated to users and the Sodexo Fleet team are informed of all allocations
• To pro-actively manage MOT appointments and service schedules across the fleet
• Source and arrange ad-hoc repairs and maintenance to vehicles
• Ensure driving licences have been checked and the appropriate licence is in place for all drivers of company vehicles
• Ensure the insurance company is informed of all company car drivers
• To ensure vehicles are returned in a clean condition and the appropriate line manager informed if this is not the case
• To process invoices associated with fleet
• To raise any concerns to line manager
• Be the point of contact and support the transition of AiP fleet to Sodexo, ensuring data and information is provided at key stages
• To support ad-hoc administrative tasks within the Finance team, where required

The Ideal Candidate

• Good organisational skills and attention to detail  
• Comfortable working at pace and managing their own responsibilities
• Experience of working in a high volume, fast-paced environment
• Demonstrable communication skills with colleagues, especially operations
• Works well in a team, maintains a collaborative approach

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. This role will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Package Description

In return for your commitment and hard work, you will be rewarded with an attractive salary, plus access to our extensive benefits package, which includes:

• Contributory pension scheme of up to 6%
• Company car allowance
• Life assurance
• Performance-related annual bonus
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process