Finance and Payroll Administrator

Job Introduction

Sodexo are currently recruiting for a Finance & Payroll Administrator for our Healthcare segment based on a client site – Birmingham Children’s Hospital. You will be responsible for the accurate and efficient trading of all accounts information through the Sodexo EprophIT system; ensuring the cash reconciliation is completed on a daily basis and to assist and support the General Manager with end of Month reporting and processing payroll for 45 staff on the contract. This is a fantastic opportunity for someone looking to develop their finance career with a global facilities management company.

Role Responsibility

• On a daily basis complete the Cash Payment Trading Summary, input and accept invoices onto the EprophIT system and request subsequent credit notes, complete stock and cash transfers between the accounts as required.
• Complete the input of stock take in line with trading periods ensuring it is checked and signed off by department Manager/ stores co-ordinator.
• Process payroll and be the first point of contact for employee pay queries; assisting department managers with their Investigation and resolution of payroll queries.
• Ensure that the TMS database is maintained accounting for changes i.e. starters, leavers changes to rotas etc, Producing detail as required on long term sickness, sickness, unpaid absence, and holidays
• Ensure invoices are appropriately checked against delivery or delivery notes and authorised by department managers prior to processing.
• Ensure that credit notes are raised against invoices for under delivery of goods or services
• Record and balance Vending transactions against audit numbers and input onto E-prophIT
• Cash counting, safe audits & banking. Ensuring cash holding is in line with company policy by regular banking along with ensuring all departments have enough change and floats are ready for following day

The Ideal Candidate

Essential

• IT Literate – with good Word / Excel skills and a recognised Finance Qualification
• Excellent interpersonal skills and ability to  communicate effectively with customers, clients, and staff at all levels
• Able to prioritise own workload and work to tight deadlines
•  Pro-active approach to compliance and a can do attitude
• Able to work on own initiative and make appropriate judgements when prioritising
• Attention to detail with high level of accuracy
• Positive approach to learning in role and identifying own training needs as appropriate

Desirable

•  Knowledge of Healthcare business
• Knowledge of EPhrofIT, payroll system and SAP
• Experience of working in Retail environment

Personal Qualities

Essential

• Ability to work under pressure; think clearly and act decisively.
• Good personal organisation skills.
• Good listening and communication skills.
• Good problem solving skills.
• Team Player;

Package Description

Band A

About the Company

Sodexo UK & Ireland employs around 36,000 people and delivers On-site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions. 

With an annual turnover of over £1bn, Sodexo delivers a diverse range of services from catering, cleaning, reception to security, laboratory and grounds maintenance services, enabling clients to focus on their core business.

Please note a DBS Check will be required