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Finance and Admin Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Finance and Admin Assistant to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • To ensure the Company’s statutory regulations regarding hygiene, food safety, health and safety and cleanliness in the department are complied with in all tasks undertaken.
  • To provide high personal standards of performance, hygiene and appearance
  • Attend all necessary site meetings as and when required.
  • Ensure Saffron information is kept up to date.
  • Follow key procedures and sign in/out all keys.
  • Working with Catering Supervisor / Chefs  with effective ordering of all stock and ensuring  that all deliveries are checked in accordance with the HACCP procedures in place
  • Report any mechanical or electrical defects to management
  • Maintain all materials to the agreed stock holding level ensuring a plentiful supply of goods to meet patient needs, stock maintenance
  • Daily counting of cash, preparing banking for collection, floats
  • Action change requests
  • Monthly preparation of invoices via UDC, end of month billing processing electronic invoices
  • Recording of  Daily Ward issues
  • Contacting the suppliers to make good any shortfalls / issues with deliveries at all times.
  • Report all near misses and accidents within 24 hours.
  • Any reasonable management request.

The Ideal Candidate


  • Organisation skills
  • IT Skills inclusive of Excel
  • Ability to understand and adhere to current legislation and company policies at all times
  • Good communications skills


  • Relevant work experience
  • IT qualifications

Package Description

Assisting General Service Manager in the preparation, production and reporting of the allocated sites month end accounts

Maintaining all financial control procedures relevant to the site.

Purchasing for facilities services


About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support exforces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.


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