Facilities Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

This is a fantastic opportunity to enhance your facilities management career on site at a corporate office based in the City of London.

This role will see you supporting the Management team on site with the delivery of facilities services providing a high level of administrative support working closely with the client and wider Sodexo business.

You will have the opportunity to really support in shaping the contract and the services being delivered.

Role Responsibility

To provide a high level of administrative support inclusive of HR, corporate travel bookings, payroll and health & safety within the premises Department ensuring compliance across all duties and to be the central point of contact for all Sodexo Managers coordinating reports and procedures.

To manage and coordinate all Health & Safety documentation, training and policies
To administrate and ensure all personnel files are up to date
Administration for the security plan and related security RA’s
To coordinate and collate the required client sustainability reporting
To coordinate and collate all departments client’s monthly reports into one format for the client
To coordinate and collate security and cleaning KRI’s and KPI’s
Form part of the premises help desk team logging reactive calls
Purchasing – raising client purchase orders and related administration
Assist the Travel Manager with corporate travel bookings and related requirements
Maintain and update the client premises intranet pages
Payroll for cleaning and security and cover in other payroll functions when required ensuring compliance with Sodexo policy
Ensure the provision of client visitor data for client reporting (STBV/Visitor compliance)
Ensure that filing systems are up to date
To support other members of the premises Team with admin related duties

The Ideal Candidate

Essential

Communication skills
A high level of IT skills with experience of Microsoft packages
IOSH or equivalent
Professional attitude and commitment to delivering a high level of customer service

Desirable
Experience of working in an environment where compliance to standards is key
Experience within the facilities management industry
Payroll experience
Travel booking experience within a corporate environment

Package Description

20 days holiday + opportunity to join the Sodexo Flexible Benefits Scheme + Pension + Childcare Vouchers

At Sodexo we are committed to continuing to improve our approach to diversity and inclusion in order to build Sodexo’s reputation as an employer of choice. As part of our commitment to increasing the diversity of our workforce, we will be piloting a new recruitment process for six months on a selection of our jobs. This process will involve ‘anonymising’ the CVs of applicants. This means that when our hiring managers receive your CV it will no longer contain any personal information relating to you, only your skills and career history. The profile created by our system for you will be considered rather than your CV. With this in mind please ensure that you complete your application fully.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

Salary	£Competitive
Frequency	Annual
Job Reference	SDX/TP/7094/25161/Anon/KMB
Contract Type	Permanent – Full Time
Closing Date	24 October, 2016
Job Category	Facilities Management
Business Unit	UK Corporate Services
Location	London
Posted on	20 October, 2016

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